Executive Administrative Assistant

Vaya Health

. Provide moderate to complex administrative support to the Chief of Staff and Clerk to the Board .

Posted 10/17/2026full-timeAsheville • North Carolina • United StatesJuniorMid-Level💰 $46,302 - $60,193 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including complex calendaring, event management, and proficiency in Microsoft Office products. Maintains confidentiality and effectively collaborates with diverse stakeholders while managing competing priorities.

Highest-signal resume keywords

Microsoft Office ProficiencyComplex CalendaringEvent ManagementNC Notary LicensureHIPAA Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportDocument PreparationBudget TrackingContract ManagementProofreadingSchedulingTravel ArrangementsMeeting CoordinationRecord KeepingInventory Control

Soft Skills

Communication SkillsConfidentialityMultitaskingCollaborationCustomer Service

Tools & Technologies

PDF Editing SoftwareMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointSharePointPolicyTechNavexEthicsPointVaya Electronic Storage

Certifications & Qualifications

NC Notary Licensure

Industry Keywords

Office ManagementAdministrative ExperienceRegulatory ComplianceQuality CommitteeStandard Office Practices

About the role

Key responsibilities & impact

Provide moderate to complex administrative support to the Chief of Staff and Clerk to the Board
Draft correspondence and prepare reports, graphs, presentations, documents, and other materials
Schedule and coordinate complex calendars, meetings, conferences, events, trainings, and internal and external meetings
Manage employee, executive, and Board member travel arrangements, logistics, registrations, accommodations, expense reimbursements, and credit card reconciliation
Proofread and format correspondence and written documents
Prepare agendas, take meeting minutes, and coordinate meeting logistics, including locations, room setup, equipment, refreshments, catering, and virtual meetings
Create purchase requisitions, route invoices, and assist with departmental budget tracking
Provide administrative assistance with contracts, vendors, renewals, deadlines, and contract management systems
Maintain conference room and travel office reservations and resolve double bookings or scheduling conflicts
Create and format Word, Excel, and PowerPoint documents; perform printing, copying, faxing, and shredding
Maintain and organize documentation in Vaya electronic storage platforms
Support the Vaya Partners Board of Directors, County Commissioner Advisory Board, and committees
Serve as primary Recorder for the Regulatory Compliance and Quality Committee
Liaise with internal and external stakeholders while handling sensitive information with discretion and confidentiality
Perform other administrative tasks and special projects as assigned

Requirements

What you’ll need

Completion of high school or equivalent and four-five years of progressively responsible secretarial or clerical/administrative/office management experience; OR completion of a two-year secretarial science or business administration program and two years of progressively responsible experience; OR completion of a four-year college or university program, preferably emphasizing business administration, public administration, or a related field; or an equivalent combination of training and experience
3+ years of office assistant/secretarial experience preferred
1-2 years of experience in a related position demonstrating customer service and inventory control and fulfillment skills
NC Notary Licensure required
Strong knowledge and proficiency in PDF editing software and Microsoft Office products, especially Word, Excel, Outlook, and PowerPoint
Familiarity with SharePoint, PolicyTech, and Navex software products, including EthicsPoint
Strong English grammar, punctuation, spelling, oral, and written communication skills
Complex calendaring, scheduling, and event management skills
Knowledge of HIPAA privacy rules and familiarity with HIPAA security rules preferred
Knowledge of standard office practices, record keeping, office equipment, and written procedures
Ability to maintain confidentiality in accordance with applicable laws, policies, and rules
Ability to work independently, manage competing priorities, multitask, collaborate with diverse stakeholders, and work accurately under deadlines
Ability to drive and sit for extended periods, including in rural areas
Ability to perform sedentary work with lifting requirements up to 10 pounds

Benefits

Comp & perks

Eligible for overtime compensation
Travel support for conferences, events, meetings, and operations within North Carolina
Equal opportunity employer