Executive Assistant

VBP

. Manage the executive’s calendar, scheduling and preparing for meetings, and coordinating travel .

Posted 10/24/2026full-timeCebu City • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and management skills, with proven experience in calendar management, communication, and problem-solving. Proficient in MS Office and capable of adapting to various business software to support executive functions.

Highest-signal resume keywords

Executive Calendar ManagementMS Office Suite ProficiencyProblem-Solving SkillsCommunication GatekeepingOrganizational Abilities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingLight BookkeepingDocument CreationFile Management

Soft Skills

Verbal CommunicationWritten CommunicationProactive Problem-SolvingDecision-Making

Tools & Technologies

OtterBusiness Software

Industry Keywords

Administrative SupportClient CommunicationMeeting Coordination

About the role

Key responsibilities & impact

Manage the executive’s calendar, scheduling and preparing for meetings, and coordinating travel
Work with or manage other administrative teams or projects, which may include the executive’s personal assistant
Create materials necessary for meetings and presentations, including conducting research and providing the executive with information needed for decisions
Handle expense reports and other executive reports
Manage petty cash, process mail, replenish or track office supplies, and perform light bookkeeping duties
Respond to email, manage the executive’s inbox, take phone calls, and act as a communication gatekeeper
Serve on behalf of the executive by meeting with clients, returning communication, or relaying the executive’s wishes
Manage contacts and provide context for communications and meetings
Solve problems through critical and analytical thinking for decisive action
Use or quickly learn tools for document creation, file management, meetings, communication, and archiving

Requirements

What you’ll need

A graduate of any bachelor's degree with 3+ years of proven experience as an Executive Assistant
In-depth understanding of the entire MS Office suite
Familiarity with Otter's features and functionality is considered an asset for this position
Must be able to meet deadlines in a fast-paced, quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Good verbal and written communication skills
Technical skills, such as common business software and protocols
Sophisticated management and organizational abilities
Relevant industry background or knowledge for the company the executive works at is a plus

Benefits

Comp & perks

500K per incident HMO coverage + Dental & Optical benefits
2-week paid Christmas vacation
Electricity & Data subsidies
25K Educational Assistance
Training and equipment will be provided
Fixed Schedule of Mon-Fri from 7 AM to 4 PM