Executive Assistant

Veeam Software

. Manage complex calendars, schedule meetings, and coordinate travel logistics for executives .

Posted 9/18/2026full-timeRemote • Costa RicaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft Office Suite and strong organizational skills to manage complex calendars, coordinate travel logistics, and support executive productivity. Capable of handling confidential information with discretion while effectively communicating and collaborating in a dynamic environment.

Highest-signal resume keywords

Executive Support ExperienceAdvanced Microsoft Office Suite ProficiencyStrong Organizational SkillsAdvanced English Proficiency (C1/C2)Event Planning and Logistics

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationReport PreparationPresentation CreationOffice Management

Soft Skills

Proactive ApproachClear CommunicationProfessionalismDiscretionCollaboration

Certifications & Qualifications

Associate's Degree

Industry Keywords

Technology SectorExecutive LiaisonConfidential Information HandlingMulticultural EnvironmentFinancial Concepts Understanding

About the role

Key responsibilities & impact

Manage complex calendars, schedule meetings, and coordinate travel logistics for executives
Serve as the primary liaison between executives and internal/external stakeholders
Organize and prioritize incoming requests, emails, and communications, ensuring prompt follow-up
Prepare reports, presentations, and correspondence using Microsoft Office Suite
Support event planning, logistics, and meeting coordination
Handle confidential information with discretion and professionalism
Track key deliverables and drive completion of outstanding items
Perform general office management and administrative tasks as needed
Enable executive productivity and support team success

Requirements

What you’ll need

3+ years of experience supporting high-level executives, ideally in the technology sector
Advanced English proficiency required (C1/C2 level)
Associate’s degree or an equivalent combination of education and relevant experience
Proactive approach—able to anticipate needs and adjust plans in a dynamic environment
Strong organizational skills with proven ability to collaborate, prioritize, multi-task, and follow through
Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Clear and results-oriented written and verbal communication skills
High level of integrity, professionalism, and discretion, especially when handling sensitive information
Bonus: Experience with event planning and logistics
Bonus: Understanding of financial concepts and metrics
Bonus: Ability to work effectively under pressure and meet tight deadlines
Bonus: Experience with executive support in a global or multicultural environment

Benefits

Comp & perks

Two weeks of paid vacation, plus 4 extra global VeeaMe Days for self-care and 24 paid volunteer hours annually through Veeam Cares
Medical, dental, and vision coverage fully funded through INS Premium for employees and dependents
Mental health support, therapy sessions, and virtual care via our Employee Assistance Program
Life insurance equal to 24x monthly salary, plus disability and funeral coverage
Daily cafeteria subsidy
Opportunities to learn and grow through on-demand libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning