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Senior Talent Acquisition Coordinator, Executive Recruiting
Veeam Software. Coordinate multi-round executive interview processes with senior candidates and C-level stakeholders across time zones .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong coordination and project management capabilities in executive recruiting, with a focus on managing complex scheduling, maintaining confidentiality, and utilizing applicant tracking systems. Proficient in communication and collaboration across global teams while ensuring attention to detail and urgency in all processes.
Highest-signal resume keywords
Executive Recruiting CoordinationProject ManagementMicrosoft ExcelApplicant Tracking SystemsConfidential Information Handling
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project ManagementScheduling CoordinationData ReportingWorkflow AnalysisAI Tools Proficiency
Soft Skills
Complex Problem-SolvingAttention to DetailCommunicationInitiativeIndependence
Tools & Technologies
GreenhouseWorkdayMicrosoft WordMicrosoft PowerPointMicrosoft Outlook
Certifications & Qualifications
PMPAgileScrum
Industry Keywords
Executive SearchGlobal TeamsHiring ComplianceData PrivacyCandidate Management
Tech Stack
Tools & technologiesPMP
About the role
Key responsibilities & impact- Coordinate multi-round executive interview processes with senior candidates and C-level stakeholders across time zones
- Work with executive assistants and gatekeepers to secure interview availability quickly, offer scheduling alternatives, and escalate when needed
- Build and maintain coordination processes, SLAs, templates, and status reporting across concurrent executive searches
- Serve as a primary contact for senior candidates and executive assistants
- Resolve scheduling conflicts, calendar changes, travel logistics, and process issues involving senior leaders
- Arrange virtual and in-person interviews, including flights, hotels, ground transportation, itineraries, candidate preparation, and expense reimbursement
- Handle confidential search, candidate, background check, onboarding, and organizational information
- Maintain accurate search data in Greenhouse, candidate management systems, and calendars
- Support reporting on search progress, pipeline health, and key metrics
- Partner with the Head of Executive Recruiting on reports, dashboards, presentations, priorities, meetings, follow-ups, and special projects
- Analyze workflows and recommend improvements to processes, tools, templates, and automation, including piloting AI-enabled solutions
- Collaborate with Executive Recruiters, People & Culture leaders, and executive offices
Requirements
What you’ll need- 5+ years of coordination experience in an executive recruiting environment supporting VP-level and above searches
- Demonstrated program or project management capability, including building plans, tracking milestones, managing dependencies, and reporting status across multiple workstreams
- Strong complex problem-solving skills and ability to prioritize and act quickly
- Strong working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
- Exceptional attention to detail and clear sense of urgency
- Executive presence and polished written and verbal communication
- Proven ability to handle highly confidential information with discretion
- Experience administering or extensively working in applicant tracking systems or similar platforms
- Comfort working with global, distributed teams across multiple time zones
- Ability to work independently, take initiative, and manage competing priorities with minimal oversight
- Proficiency in English, written and spoken
- Bonus: Experience with Greenhouse and/or Workday
- Bonus: Formal program or project management certification or training, such as PMP, Agile, or Scrum
- Bonus: Experience using AI or automation tools to improve recruiting or operational workflows
- Bonus: Basic knowledge of global hiring compliance and data privacy requirements
- Bonus: Advanced proficiency in AI tools, including Claude and ChatGPT
- Bonus: Bachelor's degree or equivalent experience in HR, Business, or a related field
Benefits
Comp & perks- Fully employer-paid medical, dental, and vision insurance for employees and eligible dependents, including virtual care services
- Employee Assistance Program including confidential therapy sessions, legal counseling, and financial counseling services
- Company-provided life and disability insurance
- Vacation time, statutory holidays, and additional company-wide VeeaMe Days
- Competitive maternity, paternity, adoption, and other leave benefits
- Paid volunteer time each year through the Veeam Cares program