Office Coordinator

Verisk

. Manage time tracking and absence management, while providing administrative support for workforce planning.

Posted 11/5/2026full-timeSaarwellingen • GermanyMid-LevelSenior💰 €36,000 - €48,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office administration, including time tracking, absence management, and onboarding processes. Proficient in maintaining personnel files, managing contracts, and ensuring high data quality while providing strong communication and organizational support.

Highest-signal resume keywords

Office AdministrationTime Tracking SystemsMS Office ProficiencyGerman Language SkillsInvoice Processing

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Time TrackingAbsence ManagementOnboarding ProcessesContract AdministrationMaster Data Maintenance

Soft Skills

Strong Communication SkillsDetail-OrientedService OrientationAbility to Prioritize TasksDiscretion with Sensitive Information

Tools & Technologies

Digital Administration SystemsHR Systems

Certifications & Qualifications

Completed Commercial Training

Industry Keywords

Personnel FilesOffice OperationsRecord-KeepingOccupational Health and SafetyProcurement

About the role

Key responsibilities & impact

Manage time tracking and absence management, while providing administrative support for workforce planning.
Coordinate administrative steps for employee joiners and leavers and ensure structured onboarding and offboarding processes.
Maintain personnel files and ensure information is complete and up to date.
Coordinate employees’ organizational and technical requests and involve the appropriate internal contacts.
Organize daily office operations, including mail, correspondence, and general administrative matters.
Coordinate appointments, prepare meetings, and provide support with business travel.
Manage and archive contracts and relevant documents.
Prepare invoices and documentation for Accounting and ensure complete record-keeping.
Coordinate administrative projects with management and specialist departments.
Create and maintain master data and user accounts while ensuring high data quality.
Provide organizational support for occupational health and safety and fire safety measures.
Handle personnel, company, and contract data confidentially.
Assess requirements for office supplies, consumables, and company materials, and handle ordering and procurement.
Manage materials and equipment, conduct inventories, and maintain stock and warehouse records.

Requirements

What you’ll need

Completed commercial training or an equivalent qualification.
Professional experience in office organization, executive or administrative assistance, office administration, or HR administration.
Proficiency in MS Office and experience with digital administration, HR, or time-tracking systems.
A structured and detail-oriented approach, with the ability to prioritize tasks independently and maintain an overview during periods of high workload.
Strong service and communication skills, with enthusiasm for working with employees and different specialist departments.
Very good German language skills, both written and spoken, as well as good English skills and a reliable, discreet approach to sensitive information.
Nice to have: Experience with administrative onboarding and offboarding processes or other HR-related topics.
Nice to have: Knowledge of invoice processing, contract administration, or master data maintenance.
Nice to have: Experience in a diverse office environment with various internal contacts and changing organizational responsibilities.

Benefits

Comp & perks

Flexible working hours with flexitime – shape your working day to fit your life.
Hybrid working – enjoy a balanced mix of office and home working.
30 days of annual leave for rest, balance, and renewed energy.
Comprehensive health benefits, including free preventive check-ups, vaccination programs, and other preventive measures.
Mobility or fitness benefit of your choice: use the Deutschlandticket for only €20 out-of-pocket, or choose the EGYM Wellpass with access to thousands of sports and wellness facilities.
Bicycle leasing after the probationary period for sustainable and flexible mobility.
Company pension plan with an employer contribution that increases with your length of service.
Corporate Benefits offering attractive discounts at numerous well-known brands, online shops, and leisure providers.