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Administrative Assistant
Veta Virtual. Track projects, tasks, and deadlines; send reminders and follow up until items are closed .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates exceptional organizational and time management skills, with a proactive approach to problem-solving and the ability to handle confidential information discreetly. Proficient in managing multiple priorities and providing comprehensive administrative support in a fast-paced environment.
Highest-signal resume keywords
2+ Years Experience In Administrative RoleExceptional Organization SkillsExcellent Written And Verbal CommunicationProven Discretion With Confidential InformationConfidence With Google Workspace And Microsoft Office
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project TrackingReport PreparationDocument DraftingCalendar ManagementExpense TrackingMeeting CoordinationDigital File MaintenanceSpreadsheet ManagementPresentation PreparationProblem Solving
Soft Skills
Attention To DetailTime ManagementProactive MindsetAdaptabilityConfidentiality
Tools & Technologies
Google WorkspaceMicrosoft OfficeDigital File SystemsSpreadsheetsDatabases
Industry Keywords
Administrative SupportExecutive AssistantVirtual AssistantVendor CoordinationEvent Planning
About the role
Key responsibilities & impact- Track projects, tasks, and deadlines; send reminders and follow up until items are closed
- Draft, proofread, and send emails, memos, and updates
- Prepare reports, presentations, and documents
- Coordinate meeting logistics, including agendas, materials, notes, and action items
- Coordinate with vendors, contractors, and external partners
- Maintain digital files, spreadsheets, and databases
- Manage calendars and schedule meetings across time zones
- Support travel arrangements, event planning, and expense tracking
- Handle confidential business information with care and discretion
- Solve problems proactively
- Work directly with managers, executives, and teams to provide administrative and executive support
Requirements
What you’ll need- 2+ years of experience in an administrative, executive assistant, or virtual assistant role
- Exceptional organization, time management, and attention to detail, with the ability to manage many priorities at once without dropping details
- Excellent written and verbal communication in fluent, near-native English
- Proactive mindset
- Proven discretion with confidential and sensitive information
- Confidence with Google Workspace and Microsoft Office, and ability to learn new tools quickly
- Comfort working in a fast-paced environment where priorities can change quickly
- Reliable home office setup, including high-speed internet and a quiet workspace
- Full-time availability aligned with US business hours
- Must currently be based in Latin America (LATAM) or Europe
Benefits
Comp & perks- Competitive monthly compensation in USD
- A minimum of 10 paid days off per year, plus applicable holidays
- 100% remote work from anywhere in LATAM or Europe
- Opportunities to grow your skills and build your career with trusted Veta Virtual clients
- A supportive, people-first culture where your contributions matter