Legal Back-Office Coordinator

vezzilapolla.legal

. Coordinate Publication, Minutes/Hearings, and Matter Closure activities, ensuring integration across workstreams .

Posted 10/22/2026full-timeSão Paulo • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Legal Operations and Back Office management, with strong capabilities in coordinating activities, analyzing performance indicators, and implementing corrective actions. Proficient in managing workflows, leading teams, and ensuring compliance with legal procedures and deadlines.

Highest-signal resume keywords

Bachelor's Degree In LawActive Registration With The Brazilian Bar Association (OAB)Experience In Legal Back Office Or Legal OperationsStrong Knowledge Of Civil Procedural LawIntermediate Excel Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal OperationsDeadline CalculationPerformance Indicator AnalysisQuality ChecksReport PreparationWorkflow ImplementationAutomation Tools ValidationHearing-Monitoring WorkflowsMatter Closure ProceduresLegal Publication Review

Soft Skills

Clear CommunicationAutonomySound JudgmentTeam LeadershipProblem Solving

Tools & Technologies

Legal Management SystemsCourt PortalsLegal DeskBennerELAWProjuris

Certifications & Qualifications

Active Registration With The Brazilian Bar Association (OAB)

Industry Keywords

Legal Back OfficeLegal OperationsHigh-Volume LitigationClient PortfoliosQuality Audits

About the role

Key responsibilities & impact

Coordinate Publication, Minutes/Hearings, and Matter Closure activities, ensuring integration across workstreams
Plan and distribute assignments based on workload, complexity, priorities, and team capacity
Monitor productivity, quality, outstanding balances, deadlines, and SLAs for each client
Provide technical guidance to team members on publications, required actions, deadlines, follow-ups, and department routines
Supervise internal procedures, decision trees, and client-specific rules
Conduct quality checks, identify inconsistencies, and monitor corrective actions
Handle urgent matters and escalate procedural risks, recurring issues, and operational impediments to management
Supervise minutes and hearings, ensuring obligations and deadlines are properly recorded and assigned
Monitor matter-closure opportunities and execute case closures in accordance with client criteria and supporting evidence
Consolidate reports and performance indicators, analyze variances, and propose action plans
Validate activities performed by automation tools in accordance with current rules
Lead alignment meetings, training sessions, and feedback discussions, while monitoring team development
Update and standardize procedures, improving workflows and reducing rework
Serve as a liaison between the team, management, and legal and operational departments

Requirements

What you’ll need

Bachelor’s degree in Law
Active registration with the Brazilian Bar Association (OAB)
Practical experience in Legal Back Office or Legal Operations/Legal Controllership
Experience leading teams, coordinating activities, or serving as the operation’s technical point of reference
Strong knowledge of Civil Procedural Law, deadline calculation, appeals, and procedural routines
Proficiency in reviewing legal publications and identifying parties, procedures, deadlines, and required procedural actions
Knowledge of hearing-monitoring and matter-closure workflows
Experience working in high-volume operations and tracking productivity and quality targets
Ability to analyze performance indicators, organize priorities, and implement corrective actions
Intermediate Excel skills and the ability to prepare and analyze reports
Familiarity with legal management systems and court portals
Clear communication skills to guide the team, lead alignment meetings, and report results to management
Autonomy and sound judgment to resolve operational issues and escalate matters requiring management decisions
Preferred qualifications: experience with high-volume litigation and diverse client portfolios; familiarity with Legal Desk, Benner, ELAW, Projuris, or similar systems; experience implementing workflows, developing manuals, and standardizing procedures; experience with performance indicators, quality audits, and error-reduction plans; background in automation, process improvement, or Legal Operations; experience training and developing teams

Benefits

Comp & perks

Hybrid work model: work from home three days per week and work on-site two days per week after the training period
Birthday day off
Time-off policies
Themed Fridays, workplace fitness exercises, self-service area, fresh fruit, Pet Day, and welcome coffee events
Family-friendly initiatives and holiday celebrations
Wellness platform focused on mental and physical health
Study groups, lectures, live sessions, and internal newsletter
Discounts with commercial and educational partners
Educational programs in Business Law, postgraduate studies, and an MBA in Leadership and Strategic Management, recognized by the Brazilian Ministry of Education (MEC), at no cost to internal employees
Mentoring, workshops, and career-development discussion groups
Ethics and compliance program, with semiannual training
Focus on innovative and technology-driven solutions
Long-service awards
Points for participating in initiatives, redeemable for gifts