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Vi

Administrative Specialist – Project Management Office (PMO)

Vi

. Support managers and the team as a project assistant by organizing and coordinating workflows and projects .

Posted 9/21/2026full-timeCottbus • GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with proficiency in MS Office and excellent communication skills in both German and English. Capable of managing workflows, coordinating projects, and supporting team operations effectively.

Highest-signal resume keywords
Strong Organizational SkillsProficiency In MS OfficeVery Good Written And Spoken GermanExcellent Communication SkillsCommercial Training Or Qualification

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
Team SpiritDiscretionIndependent ApproachStructured Approach
Certifications & Qualifications
Class B Driving Licence
Industry Keywords
Project AssistantAdministrative SupportWorkflow CoordinationProcess CoordinationResearch ConductingReport PreparationMeeting CoordinationTraining Session Coordination

About the role

Key responsibilities & impact
  • Support managers and the team as a project assistant by organizing and coordinating workflows and projects
  • Organize appointments, meetings, and discussions, and monitor deadlines and processes
  • Manage filing and follow-up systems and provide administrative support in day-to-day operations
  • Prepare and maintain reports, statistics, and presentations
  • Support internal projects and assist with process coordination
  • Conduct research on designated platforms and actively support the prequalification process
  • Coordinate workshops, training sessions, and internal meetings from preparation through follow-up

Requirements

What you’ll need
  • Commercial training or qualification (e.g., office management specialist, industrial clerk, or office communications clerk)
  • Strong organizational skills, team spirit, excellent communication skills, and discretion
  • Independent and structured approach to work
  • Proficiency in MS Office
  • Very good written and spoken German
  • English language skills are an advantage
  • Class B driving licence

Benefits

Comp & perks
  • Comprehensive onboarding and training
  • Professional working conditions and an excellent team atmosphere
  • Innovative and interesting responsibilities
  • Long-term development prospects with opportunities for professional qualifications
  • Support for work-life balance, including the option to work from home
  • First-class career and earning opportunities
  • Targeted talent development