Secretary – Administrative Assistant

VIBRANT Marketing

. Review and correct, as needed, invoices for the previous day’s deliveries .

Posted 10/22/2026part-timeRimouski • CanadaJunior💰 CA$22 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative support and invoicing, with strong organizational skills and attention to detail. Proficient in managing documentation and communication, particularly in a logistics or transportation context.

Highest-signal resume keywords

Invoicing ExperienceData Entry ApplicationsFrench Language ProficiencyOrganizational SkillsManagement Information System

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

InvoicingData EntryDocument ManagementProof Of Delivery ProcessingFile Management

Soft Skills

Detail-OrientedSelf-MotivatedGood CommunicationTeam-OrientedDiscreet

Tools & Technologies

OutlookDigital File Management Systems

Certifications & Qualifications

Training In Secretarial StudiesOffice AdministrationBusiness Administration

Industry Keywords

DistributionTransportationLogisticsAdministrative SupportSecretarial Work

About the role

Key responsibilities & impact

Review and correct, as needed, invoices for the previous day’s deliveries
Close out each day in the computer system
File and save invoices to facilitate their retrieval and review
Respond to requests for proof of delivery and send documents by email using Outlook
Provide administrative follow-up on deliveries and manage related documentation

Requirements

What you’ll need

At least one year of relevant experience in secretarial work, administrative support, invoicing, or a similar position
Comfortable using computer tools, particularly Outlook, digital file management systems, and data entry applications
Ability to quickly learn and use a management information system
Strong command of French, both spoken and written
Detail-oriented and thorough when reviewing invoices
Strong organizational skills and an effective filing system
Self-motivated and able to meet daily deadlines
Discreet and committed to maintaining confidentiality
Good communication skills and a team-oriented mindset
Training in secretarial studies, office administration, or business administration
Experience in distribution, transportation, or logistics
Experience processing invoices and proof-of-delivery documents

Benefits

Comp & perks

Permanent part-time position
20 to 30 hours per week, depending on the season
Daytime schedule, Monday to Friday
A dynamic team and a collaborative work environment