Care Fee Management Administrator

VidaCura GmbH

. Support the care fee management team with administrative and organizational tasks related to remuneration procedures .

Posted 9/24/2026full-timeRemote • GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities in managing remuneration procedures, contract data, and document filing while ensuring compliance with relevant regulations. Proficient in utilizing document management systems and maintaining clear communication in both English and German.

Highest-signal resume keywords

Document ManagementContract ManagementData MaintenanceGerman Language ProficiencySGB XI Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract Data MaintenanceRemuneration ProceduresBenchmark AnalysisStandardized Correspondence ProcessesDocument Filing

Soft Skills

Structured Working StyleClear Written CommunicationService-Oriented CollaborationDeadline ManagementPrioritization

Tools & Technologies

OutlookWordExcelEnaio Document Management System

Certifications & Qualifications

Completed Commercial Training

Industry Keywords

Healthcare SectorSocial Services SectorSGB XISGB XII

About the role

Key responsibilities & impact

Support the care fee management team with administrative and organizational tasks related to remuneration procedures
Organize, maintain, and archive key contract and negotiation documents in the enaio document management system
Prepare information and notification letters based on approved templates, such as resident information letters and notifications pursuant to Section 82 (4) of the German Social Code, Book XI (SGB XI)
Maintain pricing and contract data and support benchmark analyses
Monitor processing status, deadlines, and outstanding responses
Remind internal and external stakeholders about open items
Coordinate signature workflows for care fee agreements
Ensure complete and traceable document filing
Support the improvement of templates, checklists, and digital processes

Requirements

What you’ll need

Completed commercial training or an equivalent qualification
Proficiency in Outlook, Word, and Excel
A highly thorough, structured, and reliable working style, particularly when handling deadlines and sensitive documents
Ability to prioritize multiple cases and track their status transparently
Clear written communication skills and an interest in service-oriented collaboration
Good German language skills for preparing formal correspondence accurately
Experience in the care, healthcare, or social services sector is an advantage
Basic knowledge of SGB XI or SGB XII is an advantage
Experience with enaio or another document management system is an advantage; the specific software can be learned during onboarding
Experience with data maintenance, contract management, or standardized correspondence processes is an advantage

Benefits

Comp & perks

A fully remote part-time or full-time position within Germany
Structured onboarding covering processes, templates, legal references, and enaio
Clearly defined responsibilities and close collaboration with the care fee management team
Flexible work organization within agreed availability hours
30 days of paid leave based on a five-day workweek; the standard pro-rata adjustment applies for other working-time arrangements
Short decision-making paths and the opportunity to actively improve administrative processes