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Finance, Administration and People & Culture Assistant
VillageReach. Support financial administration for the Nigeria office, including preparing, organizing, and submitting invoices, payment requests, expense reports, advances, and supporting documentation .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in financial administration, including invoice processing, budget tracking, and compliance documentation. Proficient in coordinating office operations and supporting HR processes within a culturally diverse environment.
Highest-signal resume keywords
Financial AdministrationOffice Operations CoordinationHuman Resources SupportMicrosoft Office Suite ProficiencyCultural Competency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Financial DocumentationExpense ManagementBudget TrackingBasic Financial ReconciliationRecruitment SupportOnboarding ProcessesHRIS ExperienceProcurement CoordinationStatutory Administrative RequirementsDonor-Funded Project Support
Soft Skills
Strong Written CommunicationStrong Verbal Communication
Tools & Technologies
Microsoft WordMicrosoft PowerPointMicrosoft OutlookMicrosoft ExcelERP Systems
Certifications & Qualifications
Bachelor’s Degree in FinanceBachelor’s Degree in AccountingBachelor’s Degree in Business AdministrationBachelor’s Degree in Human ResourcesLegal Authorization to Work in Nigeria
Industry Keywords
International NGONonprofitDevelopment OrganizationLow-Income ContextCulturally Diverse Groups
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Support financial administration for the Nigeria office, including preparing, organizing, and submitting invoices, payment requests, expense reports, advances, and supporting documentation
- Review financial documentation for completeness, support monthly financial close, and assist with basic budget tracking and expenditure monitoring
- Prepare financial documentation for audits, donor reviews, and internal compliance reviews
- Liaise with vendors on invoices and routine payment matters
- Provide administrative support for recruitment, onboarding, employee documentation, and offboarding
- Maintain accurate and confidential personnel records
- Track probationary periods, contract dates, leave records, and mandatory training deadlines
- Coordinate day-to-day office operations, including logistics for meetings, workshops, trainings, and team events
- Support staff travel arrangements
- Maintain office records, filing systems, and administrative trackers
- Coordinate procurement of routine office supplies and services
- Maintain records of office equipment and organizational assets
- Coordinate with landlords, IT providers, security providers, and other vendors
- Maintain key operational calendars and trackers for the Country Lead
- Coordinate team meetings and follow up on agreed action points
- Provide additional operational, financial, and people-support assistance to the Nigeria team during periods of increased program activity
Requirements
What you’ll need- Bachelor’s degree or equivalent qualification in Finance, Accounting, Business Administration, Human Resources, Management, or a related field
- At least 2–4 years of relevant professional experience in finance, administration, HR/People & Culture, operations, or a comparable support role
- Experience supporting financial transactions, documentation, expense management, or basic financial reconciliation
- Experience with administrative coordination and office operations
- Established cultural competency in partnering with racial, cultural and linguistically diverse groups
- Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus
- Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment
- Strong written and verbal communication skills in English
- Proficiency in a local Nigerian language (e.g. Hausa, Yoruba, or Igbo) is an advantage
- Legal authorization to work in Nigeria
- Previous experience with an international NGO, nonprofit, development organization, or other multi-country organization
- Experience supporting recruitment, onboarding, employee records, or other HR/People & Culture processes
- Familiarity with Nigerian employment and statutory administrative requirements
- Experience working with financial, HRIS, payroll, procurement, or ERP systems
- Experience supporting donor-funded projects or programs
- Ability to sit at a desk and use a computer for extended periods
- Ability to occasionally lift office materials and supplies
- Ability to occasionally travel locally to meetings, workshops, or field-related activities
Benefits
Comp & perks- Established compensation structure based on relevant market and internally transparent
- Employee benefits referenced in the compensation overview
- Equal Employment Opportunity Employer committed to workforce diversity
- Immediate hire
- Rolling resume review until 23rd October 2026