Executive Assistant – Business Operations Coordinator

Vironix Health

. Own commitments and projects end-to-end, driving them to completion and closing every loop .

Posted 10/28/2026full-timeAustin • Texas • United StatesMid-LevelSenior💰 $60,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and problem-solving capabilities while managing diverse tasks in a fast-paced startup environment. Proficient in stakeholder communication and adept at using various operational tools to support company growth.

Highest-signal resume keywords

Google Workspace ProficiencyMicrosoft Office ProficiencyIndependent Problem-SolvingOperational Vendor ManagementOnboarding Coordination

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Clear Written CommunicationOrganizedReliablePunctualAdaptability

Tools & Technologies

PaychexZoho

Industry Keywords

Startup EnvironmentVendor ManagementOnboardingExpense ReportingSocial Media Management

About the role

Key responsibilities & impact

Own commitments and projects end-to-end, driving them to completion and closing every loop
Handle a shifting portfolio of activities to reduce the CEO's workload and support company growth
Perform personal assistant activities, including grocery deliveries and coordinating cleaning services
Manage operational vendors and platforms, including HR providers, Paychex, Zoho, and other business partners
Guide new employees through onboarding, including insurance enrollment and payroll setup
Coordinate leadership meetings and calls, and create and maintain agendas
Complete expense reports and handle company purchasing
Keep company social media channels updated
Run company errands and support events as needed

Requirements

What you’ll need

Ability to operate independently and think proactively in a fast-moving startup environment
Independent problem-solving skills, including searching, testing, consulting software, and reading documentation before escalating
Ability to move fast, close loops the same day, and avoid leaving tasks in limbo
Full proficiency across Google Workspace and Microsoft Office
Ability to learn modern web and mobile tools quickly
Organized, reliable, punctual, and able to track commitments
Clear written communication and proactive stakeholder communication
Ability to represent the company well with vendors and partners
Adaptability as a generalist; willingness to handle varied tasks
Previous experience in an early-stage or high-growth startup environment

Benefits

Comp & perks

100% Paid Health Insurance
Stock Options in a growing startup
Remote First Work Environment