AI & Automation Virtual Assistant

Virtual Assist

. Manage and organize email inboxes, correspondence, follow-ups, and administrative communications .

Posted 10/9/2026full-timeRemote • PhilippinesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in AI tools and automation platforms to streamline administrative processes and improve productivity. Capable of creating and managing automated workflows while providing exceptional support to leadership and team members.

Highest-signal resume keywords

AI Tools ProficiencyAutomated Workflow ManagementProcess DocumentationStrong Communication SkillsProblem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Automated Workflow CreationAI Prompt DevelopmentData OrganizationResearch SkillsSOP CreationTechnical AptitudeCRM ManagementGoogle WorkspaceMicrosoft OfficeAutomation Tools

Soft Skills

Highly OrganizedAttention to DetailProactive MindsetAbility to Work IndependentlyTime Management

Tools & Technologies

ChatGPTClaudeGeminiPerplexityZapierMakeGoHighLevelN8nBusiness Productivity ToolsProject Management Platforms

Industry Keywords

Virtual AssistantExecutive AssistantOperations AssistantAutomation SpecialistBusiness Solutions

About the role

Key responsibilities & impact

Manage and organize email inboxes, correspondence, follow-ups, and administrative communications
Provide day-to-day virtual assistant and administrative support to leadership and team members
Use AI tools to improve productivity, organization, communication, research, and daily workflows
Identify repetitive, manual, and time-consuming processes that can be streamlined or automated
Create, implement, test, and improve automated workflows to reduce manual work
Research and evaluate new AI tools, platforms, and technologies that could improve business operations
Develop practical AI-powered solutions for administrative, operational, sales, marketing, and customer support tasks
Create and optimize AI prompts, templates, SOPs, and processes to improve consistency and efficiency
Assist team members with integrating AI into their existing workflows and responsibilities
Train and guide team members on how to effectively use AI tools for their specific roles
Connect and automate workflows between business applications and platforms when appropriate
Maintain and improve existing automation systems and troubleshoot workflow issues
Document automated processes, workflows, and SOPs so they can be easily understood and maintained by the team
Monitor automated workflows to ensure they are functioning properly and identify areas for improvement
Assist with data entry, data organization, reporting, research, and other administrative tasks
Manage and organize digital files, documents, databases, and other company information
Support CRM management, lead tracking, follow-ups, and other operational processes
Conduct research using AI and traditional research methods and summarize findings into actionable information
Assist with scheduling meetings, coordinating calendars, and managing follow-up tasks
Help improve internal systems and processes by identifying inefficiencies and recommending solutions
Collaborate with leadership and team members to understand business needs and develop practical automation solutions
Stay current with emerging AI tools, automation platforms, and productivity technologies
Take ownership of special projects and ad hoc assignments related to AI, automation, operations, and productivity
Proactively recommend new ways to save time, reduce repetitive work, and improve overall team efficiency

Requirements

What you’ll need

Minimum of 2–3 years of experience as a Virtual Assistant, Executive Assistant, Operations Assistant, Automation Specialist, or similar role
Strong written and verbal English communication skills
Advanced proficiency with AI tools such as ChatGPT, Claude, Gemini, Perplexity, or similar platforms
Demonstrated experience using AI to improve productivity, automate tasks, or create business solutions
Experience creating or managing automated workflows using platforms such as Zapier, Make, GoHighLevel, n8n, or similar automation tools
Strong understanding of how to identify processes that are good candidates for automation
Ability to create effective AI prompts and develop repeatable AI-powered workflows
Experience with Google Workspace, Microsoft Office, and other common business productivity tools
Familiarity with CRM, project management, communication, and business management platforms
Strong technical aptitude and ability to quickly learn new software and technologies
Excellent problem-solving and analytical skills
Highly organized with exceptional attention to detail
Ability to work independently, take initiative, and proactively identify opportunities for improvement
Strong ability to manage multiple priorities and meet deadlines
Ability to explain technical concepts and AI tools in a simple, easy-to-understand way
Strong research skills and the ability to evaluate new tools and technologies
Experience creating SOPs, process documentation, and workflow diagrams is highly preferred
Previous experience supporting executives, founders, or growing businesses is a plus
A proactive "figure it out" mindset and genuine interest in AI and technology

Benefits

Comp & perks

Work-from-home opportunity
Opportunity to contribute to a growing business by enhancing efficiency and client experience
Supportive and collaborative work environment