Content Specialist, Business Administration & Training Support

Virtual Colleague Philippines

. Plan, prepare, organize, proofread, and schedule LinkedIn posts and newsletters .

Posted 10/12/2026part-timeRemote • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing content creation and administrative tasks for B2B audiences. Proficient in maintaining confidentiality and utilizing digital tools for effective workflow management.

Highest-signal resume keywords

Content CreationOrganizational SkillsConfidentiality ManagementProactive CommunicationLinkedIn Content Scheduling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Content FormattingProofreadingEmail ManagementTask ManagementGraphic FormattingCRM AdministrationPowerPoint PreparationDigital Record KeepingWorkflow ImprovementB2B Content Development

Soft Skills

Attention to DetailIndependent JudgmentFlexibilityDiscretionProfessional Communication

Tools & Technologies

LinkedInCognito FormsCRM SystemsCalendlyAI-Assisted Tools

Industry Keywords

B2B AudienceVirtual AssistantExecutive AssistantAdministrative SupportOnline Events

About the role

Key responsibilities & impact

Plan, prepare, organize, proofread, and schedule LinkedIn posts and newsletters
Maintain content calendars and prepare content several weeks or one to two months ahead where practical
Maintain the client’s professional voice and ensure content suits a B2B audience
Suggest relevant topics, improvements, and opportunities to repurpose existing material
Format LinkedIn posts, newsletters, PowerPoint presentations, speaker materials, and business documents
Provide light graphic formatting and maintain consistent brand presentation
Monitor LinkedIn comments and inquiries, answer approved straightforward questions, and escalate sensitive or technical matters
Organize the client’s email inbox using folders, labels, categories, and agreed methods
Identify important messages, deadlines, follow-ups, and items requiring the client’s attention
Filter, archive, or delete obvious spam and irrelevant messages according to agreed rules
Provide limited authorized responses to routine administrative inquiries
Assist with recurring administration, digital records, documents, schedules, task lists, deadlines, and follow-ups
Identify workflow improvements and communicate progress or potential problems early
Support CRM and training administration, including registrations, learner records, exercises, completion tracking, inquiries, and authorized access requests
Prepare materials and coordinate communications for speaking engagements, networking events, webinars, virtual summits, and international engagements
Maintain administrative continuity across time zones and provide backup coverage during selected events, travel, or client engagements
Protect confidential business, client, project, and learner information
Apply independent judgment, verify facts, refine AI-assisted content, and escalate matters requiring client expertise
Support onboarding, workflow establishment, and gradual expansion into broader operational and training support

Requirements

What you’ll need

Previous experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, Social Media Assistant, or in a similar support role
Strong written English, including excellent grammar, spelling, proofreading, and professional communication skills
Experience preparing, editing, formatting, or scheduling LinkedIn content
Strong organizational skills and ability to manage recurring tasks, deadlines, and competing priorities
Excellent attention to detail and commitment to agreed standards and processes
Ability to work independently, take ownership, and seek clarification when needed
Sound judgment handling emails, comments, confidential information, and client requests
Confidence using online business tools, digital platforms, and web-based systems
Willingness and ability to learn CRM platforms, forms systems, and training administration workflows
Ability to follow instructions, accept constructive feedback, and incorporate improvements
Proactive communication skills, including raising concerns and reporting potential issues early
Strong discretion and understanding of confidentiality, data protection, and access controls
Flexibility to support occasional schedule adjustments or agreed international coverage requirements
Ability to generally align work with UK working hours
Preferred: experience supporting B2B consultants, IT service providers, project management professionals, trainers, or business owners
Preferred: experience with LinkedIn newsletters and professional thought-leadership content
Preferred: experience preparing PowerPoint presentations and professional business documents
Preferred: familiarity with Cognito Forms, CRM systems, online forms, or learner management workflows
Preferred: experience organizing high-volume email inboxes
Preferred: familiarity with Calendly or similar scheduling tools
Preferred: experience supporting online events, virtual summits, webinars, or speaking engagements
Preferred: basic graphic formatting skills
Preferred: responsible use of AI-assisted tools with independent review and refinement
Must handle confidential information securely and use individually assigned accounts
Must follow access permissions, security procedures, and client confidentiality requirements
Must not make unauthorized system, record, or communication changes

Benefits

Comp & perks

Part-time engagement of 10 hours per week
Remote work
Long-term potential, subject to performance and business requirements
Flexible schedule adjustments for international clients, events, or project needs when agreed
Potential opportunity to develop into a broader operational and training support role
Onboarding and workflow familiarization support during the initial month