Recruiting Coordinator

Viva Talent

. Schedule interviews quickly and accurately for hiring managers, Talent Partners, interviewers, and panels .

Posted 10/19/2026full-timeRemoteJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in scheduling interviews, managing candidate communication, and maintaining ATS data integrity. Proficient in utilizing AI tools to enhance recruitment processes while ensuring timely and effective candidate engagement.

Highest-signal resume keywords

Interview SchedulingATS ManagementCandidate CommunicationAI Tool UtilizationC1 English Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Recruiting CoordinationEmployee Process SupportData ManagementTyping Speed 40+ WPMBottleneck Identification

Soft Skills

Clear CommunicationProblem-SolvingTimelinessAttention to Detail

Tools & Technologies

ATSHRISEmail CommunicationLinkedInJob Boards

Industry Keywords

Talent AcquisitionRecruitingCandidate ExperienceHiring PipelineViva Talent

About the role

Key responsibilities & impact

Schedule interviews quickly and accurately for hiring managers, Talent Partners, interviewers, and panels
Keep ATS data clean, including statuses, notes, and next steps
Own clear, timely, and human candidate communication across email, LinkedIn, and job boards
Identify where candidates are stuck and remove bottlenecks
Research issues first, make recommendations, add context, and involve decision-makers in time
Use AI to work faster while applying personal judgment
Own candidate response time, time between stages, time to hire, and hires against target
Work embedded with the recruiting team of one of Viva Talent’s US customers to keep the hiring pipeline moving

Requirements

What you’ll need

1+ year of experience supporting recruiting or employee processes
Experience scheduling interviews for hiring managers, recruiters, or Talent Partners
Experience using an ATS or HRIS to manage candidate or employee records, statuses, and next steps
Experience managing candidate or employee communication by email, LinkedIn, or job boards
C1 English level: confident, concise, and comfortable at a fast pace
2+ years at one company at some point in your career
Typing speed of 40+ WPM
Experience using AI tools in real work and reviewing outputs before relying on them
Relevant experience may come under titles such as Recruiting Coordinator, Talent Acquisition Specialist, Recruiting Scheduler, Recruiting Assistant, or HR Coordinator
Listing is for Viva referrals only; applicants not referred by a Viva team member should apply through the appropriate LATAM or South Africa link

Benefits

Comp & perks

100% remote work, forever
Competitive compensation with reviews every six months
Performance bonuses
Global health insurance, including medical, dental, vision, mental health, and routine care
Paid holidays
Vacation
Sick leave
Family care days
Parental leave
Flexible support
Culture centered around growth, ownership, well-being, and continuous learning