Executive Assistant – Spend Management

Vizient, Inc

. Provide comprehensive administrative support to senior leadership within the Spend Management Business Unit .

Posted 9/18/2026full-timeIrving • Illinois • United StatesMid-LevelSenior💰 $68,500 - $116,300 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities for senior leadership, with expertise in project management, communication, and stakeholder relationship management. Proficient in managing complex schedules and enhancing operational efficiency in a fast-paced environment.

Highest-signal resume keywords

5+ Years Supporting Senior ExecutivesProficiency In Microsoft Word, Excel, And PowerPointStrong Project Management SkillsExcellent Written And Verbal Communication SkillsExperience Coordinating Meetings And Events

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementCalendar ManagementExpense ManagementMeeting CoordinationProcess Improvement

Soft Skills

Emotional IntelligenceCollaboration SkillsAttention To DetailProactive MindsetDiscretion

Certifications & Qualifications

Relevant Degree Preferred

Industry Keywords

Administrative SupportStakeholder RelationshipsExecutive EngagementTeam CultureEmployee Engagement Initiatives

About the role

Key responsibilities & impact

Provide comprehensive administrative support to senior leadership within the Spend Management Business Unit
Support senior executives and manage daily operations to maximize efficiency, effectiveness, and impact
Serve as a key point of contact between leadership and internal and external stakeholders
Handle complex and high-visibility assignments requiring discretion, sound judgment, problem solving, and timely execution
Manage complex calendars, travel, meetings, and scheduling conflicts
Prepare and submit expenses and review direct report expenses for policy adherence
Manage communication flow, respond to inquiries, and foster stakeholder relationships
Coordinate meeting logistics and changes across multiple teams
Prepare and distribute correspondence, agendas, reports, and presentation materials
Partner with executives to solve problems and navigate competing priorities
Identify process inefficiencies and implement improvements
Support onboarding and training of administrative staff
Provide backup support to peers and contribute to team efficiency
Support team culture and employee engagement initiatives and events
Support executive engagement in AI initiatives by coordinating meetings, tracking follow-ups, organizing materials, and facilitating communication

Requirements

What you’ll need

Relevant degree preferred
5 or more years of experience supporting senior executives in a complex, fast-paced environment required
Proficiency in Microsoft Word, Excel, and PowerPoint required
Strong project management and organizational skills; ability to manage multiple priorities with precision
Excellent written and verbal communication skills
Professional presence with a proactive, solutions-oriented mindset
Strong attention to detail and ability to anticipate needs
Experience coordinating small and large meetings and events
Demonstrated ability to handle sensitive information with discretion
Self-directed, resourceful, and results-oriented
Strong collaboration skills and emotional intelligence; ability to build trust and partnerships across teams
Willingness to travel

Benefits

Comp & perks

Extensive opportunities for personal and professional development
Skill development, knowledge expansion, networking, leadership development, and professional growth through Administrative Services
Comprehensive benefits plan
Incentive eligibility