Administrative Assistant

Volkert, Inc.

. Support the Gulf Region located in Mobile, Alabama .

Posted 11/7/2026full-timeMobile • Alabama • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities with expertise in scheduling, project coordination, and financial management. Proficient in MS Office, particularly Excel and Word, with a focus on maintaining project schedules and supporting accounts payable and receivable activities.

Highest-signal resume keywords

Administrative Support ExperienceMS Office ProficiencyDeltek KnowledgeAccounts Payable ExperienceProject Coordination

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

SchedulingProject CoordinationInvoice PreparationDocument ManagementAccounts ReceivableAccounts PayableFleet ManagementProofreadingExpense ReportingCustomer Service

Soft Skills

Professional Office EtiquetteStrong Customer Service

Tools & Technologies

MS ExcelMS WordMS TeamsMS ProjectDeltek

Certifications & Qualifications

Valid Driver’s License

Industry Keywords

Administrative SupportSafety RepresentativeProject MilestonesInsurance CertificatesOnboarding

About the role

Key responsibilities & impact

Support the Gulf Region located in Mobile, Alabama
Schedule and organize meetings, travel, conferences, marketing events, luncheons, and training activities
Order and maintain office supplies and equipment, including supplies for remote employees
Distribute, file, scan, copy, proofread, and enter correspondence, memos, reports, and supporting documents
Coordinate fleet vehicles, registrations, maintenance, and mileage reports
Serve as Safety representative for the design team and support safety communications
Maintain design calendars, project milestones, company events, office events, and personnel vacations
Support monthly project invoice review and preparation, including subcontract invoices, equipment charges, per diem, and expenses
Submit Mobile office service invoices and support accounts receivable and accounts payable activities
Input and coordinate staff timesheets in Deltek for invoice preparation
Distribute information about benefits enrollment, holidays, mandatory training, events, and operational changes
Assist with staff expense input and submission
Assist with proposal preparation, version updates, proofreading, and marketing merchandise
Maintain project schedules, track milestones, project folders, and active project lists
Obtain and maintain insurance certificates and W-9 forms
Attend project meetings and record minutes
Coordinate and facilitate onboarding and orientation of new hires
Perform other duties as directed by the immediate supervisor

Requirements

What you’ll need

Minimum of 5 years of administrative support experience
High School education or equivalent with a minimum of 5 years of administrative support experience or Associate’s degree
Professional office etiquette and strong customer service for internal and external customers
Proficient with MS Office suites, including intermediate to advanced skills in MS Excel, MS Word, and MS Teams
Experience with MS Project is preferred
Experience with accounting is preferred
Knowledge of Deltek is preferred
Desire to work in financials, including accounts payable and receivables
Ability to pass a pre-employment drug screening
Valid driver’s license
Satisfactory motor vehicle report (MVR)

Benefits

Comp & perks

Employee Stock Ownership Plan (ESOP)
Medical, Dental, & Vision
401(k) retirement savings plan + employer matching
Paid Time Off (PTO) and holidays
Employer-Paid Life/AD&D insurance
Employer-Paid short-term disability and long-term disability
Wellness incentives
Student Debt Retirement Match
Additional voluntary benefits
Competitive compensation
Positive work/life balance
Professional development opportunities
Diverse and inclusive workplace