Facilities Budget Coordinator

VSP Vision Care

. Perform standard Facilities bookkeeping and accounting tasks with moderate supervision .

Posted 10/27/2026full-timeRemote • United StatesJunior💰 $16 - $23 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Facilities bookkeeping and accounting practices, including managing purchase orders, vendor invoicing, and budget tracking. Proficient in financial data entry and analysis, with a strong focus on accuracy and organizational skills in a fast-paced environment.

Highest-signal resume keywords

Facilities BookkeepingVendor Invoicing ManagementBudget TrackingSAP ExperienceAdvanced Excel Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounting PrinciplesNumerical Data Entry10-Key by TouchInvoice ProcessingPurchase Order ManagementFinancial Data AnalysisGeneral Ledger ManagementCash Flow TrackingFixed-Asset Record MaintenanceProblem-Solving

Soft Skills

Organizational SkillsAttention to DetailAdaptabilityAccountabilityEffective Partnership Building

Tools & Technologies

SAPCoupaVIMSmartsheetMicrosoft 365

Industry Keywords

Facilities ManagementConstruction BookkeepingRetail ConstructionCommercial ConstructionProperty Management

About the role

Key responsibilities & impact

Perform standard Facilities bookkeeping and accounting tasks with moderate supervision
Oversee building vendors’ financial data and accounting practices across all lines of business
Create and track 1,000+ purchase orders annually
Manage subsidiary accounts by verifying, allocating, and posting transactions to building general ledger accounts
Order shopping carts and manage and track purchase orders
Process and confirm invoices and work with suppliers on delinquent invoicing
Work with Construction Managers and Facilities Specialists on budget tracking, invoice management, and purchase order management for projects
Input financial and transactional data accurately into accounting workbooks and SRM
Track cash flow for delayed invoices and follow up on vendor payments
Maintain accurate Facilities budget workbooks
Maintain fixed-asset records, including depreciation, purchases, and sales
Manage VIM invoicing and review, code, and approve non-PO invoices
Problem-solve incoming invoices
Work closely with the finance partner to track assets and depreciation

Requirements

What you’ll need

One to two years of experience in an accounting environment
Knowledge of clerical or construction bookkeeping principles and practices
Ability to perform detailed work with numerical data and make arithmetic computations accurately
Excellent organizational skills and ability to meet tight deadlines
10-key by touch (7,000 ksph)
Ability to key both alpha and numeric (6,000 ksph)
Clean credit history as reported by credit report
For remote roles, demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings
Preferred: Experience supporting Facilities, Retail and Commercial Construction, Facilities Maintenance, Property Management, or similar operational environments
Preferred: Experience with SAP, Coupa, VIM, Smartsheet, FEXA, Microsoft 365, and advanced Excel
Preferred: Strong analytical and problem-solving skills
Preferred: Ability to build effective partnerships with vendors and cross-functional teams
Preferred: Ownership, accountability, adaptability, attention to detail, and ability to manage priorities in a fast-paced environment
Must comply with drug-free workplace requirements and pre-employment substance abuse testing

Benefits

Comp & perks

Eligible bonuses and commissions may be included in the compensation package
VSP Vision benefits are available (specific benefits linked in posting)
Remote work arrangement