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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative coordination skills, including budget management, report preparation, and staff supervision. Proficient in financial applications and Microsoft Office Suite to support departmental operations and maintain regulatory compliance.
Highest-signal resume keywords
Administrative CoordinationBudget ManagementMicrosoft ExcelPayroll SystemsSupervision
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Financial ApplicationsPayroll ProcessingReport PreparationOffice Equipment MaintenanceRegulatory Record Keeping
Soft Skills
Customer ServiceProblem SolvingCommunication
Tools & Technologies
Microsoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordWorkday Software
Industry Keywords
Departmental PoliciesAdministrative NeedsInteroffice ActivitiesSupply OrderingBuilding Maintenance
About the role
Key responsibilities & impact- Coordinate staff services, interoffice activities, schedules, programs and related administrative needs
- Prepare and administer reports, minutes, correspondence, lectures and administrative materials
- Maintain departmental policies, procedures, objectives and regulatory records
- Evaluate and recommend purchasing sources
- Assist with telephone problems and work with vendors to establish and verify terms and agreements
- Maintain department keys, locks and mailboxes
- Coordinate ordering and distribution of supplies and resolve material-receipt problems
- Monitor building maintenance, notify maintenance of problems, place work orders and follow up with housekeeping
- Develop budget reports and implement financial monitors, cost transfers and payroll/purchasing processing
- Assist visitors and customers with questions and needs
- Assist with payroll processing and other clerical functions
- May supervise other nonexempt staff
- Perform other duties as assigned
Requirements
What you’ll need- High school diploma or equivalent high school certification or combination of education and/or experience
- 3 years of relevant experience
- Computer Literacy
- Financial Applications
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- Office Equipment
- Payroll Systems
- Supervision
- Workday Software
- Ability to travel to various on- and off-campus locations
- No specific certification/professional license is required
- A driver's license is not required
Benefits
Comp & perks- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution 403(b) Retirement Savings Plan, with employee and university contributions starting at 7%
- Wellness challenges
- Annual health screenings
- Mental health resources
- Mindfulness programs and courses
- Employee assistance program (EAP)
- Financial resources
- Access to dietitians
- 4 weeks of caregiver leave to bond with your new child
- Family care resources for continued childcare needs
- Adult care resources
- Tuition coverage for employees and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years