Assistant Dean – Director of Admissions Operations

WashU IT

. Lead day-to-day admissions operations, ensuring timely, accurate, and efficient application processing.

Posted 11/10/2026full-timeSt. Louis • Missouri • United StatesLead💰 $65,900 - $112,700 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in admissions operations management, including Slate and Salesforce administration, data integrity, and compliance with FERPA regulations. Proven ability to lead teams, develop performance metrics, and implement strategic enrollment initiatives.

Highest-signal resume keywords

Slate AdministrationSalesforce CRMBudget ManagementData ManagementTeam Supervision

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Admissions OperationsData AnalysisEnrollment ForecastingStatistical ReportingApplication Processing

Soft Skills

CommunicationDecision MakingCultural DiversityNegotiationTeam Problem Solving

Tools & Technologies

SlateSalesforceMicrosoft OfficeWorkday

Industry Keywords

FERPA ComplianceDiversity RecruitmentCollege AccessOperational EffectivenessResource Allocation

About the role

Key responsibilities & impact

Lead day-to-day admissions operations, ensuring timely, accurate, and efficient application processing.
Oversee admissions systems, data management, reporting, and workflow optimization from inquiry through matriculation.
Manage evaluation of full-time MBA and specialized master's applications and hold joint admission decision authority.
Exercise scholarship decision authority within approved budget parameters.
Develop selection criteria with internal partners and ensure fair, consistent, and policy-compliant admissions decisions.
Manage annual Slate cycle preparation, interview and essay questions, and admissions materials.
Ensure matriculating students are accurately reflected in Workday.
Monitor data integrity, FERPA compliance, file retention, process compliance, and operational effectiveness.
Own enrollment forecasting, stage-gating admitted students from deposit through matriculation, and management of the international student visa process.
Prepare forecasts, enrollment reports, statistical analyses, conversion reporting, and longitudinal reporting.
Analyze admissions trends and operational metrics for decision-making and continuous improvement.
Lead implementation, maintenance, and enhancement of admissions systems, including Slate ownership and Salesforce CRM process review.
Provide systems leadership for graduate and part-time program admissions workflows.
Develop procedures, documentation, and training for admissions operations.
Support recruitment and yield strategies and coordinate applicant communications.
Partner with Financial Aid, Registrar, IT, Marketing & Communications, Strategic Insights, Student Advising, and other stakeholders.
Supervise, hire, train, coach, and support admissions operations staff.
Develop performance metrics and make performance decisions when standards are not met.
Support budget oversight, resource allocation, and operational planning.
Perform other duties as assigned.

Requirements

What you’ll need

Bachelor's degree.
7 years of experience in Admissions, College Access, or Diversity Recruitment.
Administrator-level command of Slate and Salesforce.
No specific certification/professional license is required.
Ability to perform essential functions satisfactorily; reasonable accommodations available where applicable.
Successful completion of required pre-employment screening, including criminal background check and applicable checks, drug screen, employment and education or licensure/certification verification, physical examination, vaccinations and/or governmental registry checks.
Preferred: Master's degree.
Preferred skills include Budget Management, Communication, Cultural Diversity, Data Confidentiality, Data Interpretations, Decision Making, Diversity Awareness, Microsoft Office, Negotiation, Prioritization, Project Administration, Sound Judgment, Strategy Development, Strategy Implementation, Supervision, Team Problem Solving, Work Collaboratively, and Working Independently.

Benefits

Comp & perks

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Free Metro transit U-Pass for eligible employees.
Defined contribution (403(b)) Retirement Savings Plan, combining employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more.
4 weeks of caregiver leave to bond with your new child.
Family care resources for continued childcare needs and adult care.
Tuition coverage for the employee and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with the university.