Clinic Coordinator – Surgery

WashU IT

. Coordinate daily operations of the Surgical Prehabilitation and Readiness (SPAR) program .

Posted 10/26/2026full-timeRemote • United StatesMid-LevelSenior💰 $21 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in coordinating surgical prehabilitation programs, managing patient enrollment and education, and supervising clinical staff. Proficient in utilizing tracking tools and maintaining patient records while ensuring compliance with established protocols.

Highest-signal resume keywords

Patient Enrollment CoordinationClinical Office ExperienceSupervision and TrainingDocumentation in Epic and REDCapPatient Education and Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patient AssessmentIndividualized PlanningProgress MonitoringOperational ReportingWorkflow Improvement

Soft Skills

CommunicationProblem-SolvingTeam Collaboration

Tools & Technologies

EpicREDCapFitbit

Certifications & Qualifications

High School Diploma or Equivalent

Industry Keywords

Surgical PrehabilitationPatient Care CoordinationQuality AssuranceRisk Management

About the role

Key responsibilities & impact

Coordinate daily operations of the Surgical Prehabilitation and Readiness (SPAR) program
Coordinate patient enrollment, education, follow-up, referrals, documentation, and program supplies
Serve as a central contact for patients and the care team
Coordinate patient participation from enrollment through the preoperative period
Support patient assessment, individualized planning, and progress monitoring within established protocols
Provide approved patient education and resources
Help patients and families set up and use program technology, including Fitbits, and troubleshoot routine issues
Coordinate referrals and connect patients with care-team resources
Document participation and progress in Epic, REDCap, and other tracking tools
Track enrollment, Fitbit distribution and returns, and operational reporting information
Supervise the SPAR medical assistant, including assignments, training, guidance, and performance feedback
Order, inventory, assemble, and distribute program materials and coordinate supply shipments and device returns
Respond to patient calls and messages and facilitate communication among surgical teams, SPAR staff, and partners
Identify workflow and service improvements
Maintain patient accounts, records, equipment, supplies, policies, procedures, quality assurance, and risk management activities
Provide reports and analysis and assist with clerical tasks as needed

Requirements

What you’ll need

High school diploma or equivalent high school certification or combination of education and/or experience
5 years of clinical office experience, including supervision
Must complete pre-employment screening, including criminal background check and applicable additional checks
All offers are contingent upon successful completion of required screening

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution 403(b) Retirement Savings Plan, with university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with a new child
Family care resources for continued childcare needs
Adult care resources
Tuition coverage for employees and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years