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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong program management capabilities, overseeing graduate program operations, student progress, and compliance with academic policies. Effectively coordinates recruitment, events, and support services while maintaining accurate records and budget oversight.
Highest-signal resume keywords
Program ManagementStudent AdvisingBudget OversightFERPA ComplianceEvent Coordination
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative Work ExperienceRecord MaintenanceBudget ManagementPolicy InterpretationEvent Planning
Soft Skills
CommunicationProblem-SolvingInterpersonal SkillsOrganizational Skills
Tools & Technologies
Database Management SystemsWashU Systems
Industry Keywords
Graduate ProgramsAcademic PoliciesRecruitmentAdmissionsStudent Support Services
About the role
Key responsibilities & impact- Manage and coordinate all aspects of assigned graduate programs
- Provide oversight to Program Directors and faculty to ensure students reach milestones on time
- Interpret and articulate program, DBBS, and University policies and guidelines
- Oversee student progress through recruitment, admissions, onboarding, advising, lab rotations, thesis lab selection, qualifying exams, thesis committee coordination, thesis defense, and graduation
- Serve as a trusted representative and resource for graduate students
- Identify support services and coordinate with WashU offices for students facing academic, professional, or personal challenges
- Plan and manage recruitment visits, incoming-class orientation, overnight retreats, and special events
- Administer financial contracts for retreats and events with compliance and cost-effectiveness
- Oversee the annual program budget
- Maintain accurate student and alumni records in databases and WashU systems
- Ensure FERPA compliance and confidentiality of official student records
- Ensure academic policies and procedures are followed
- Perform other duties as assigned to support program goals and operations
Requirements
What you’ll need- High school diploma or equivalent high school certification or combination of education and/or experience
- 3 years of administrative work experience
- No specific certification/professional license is required
- Bachelor’s degree preferred
- Ability to perform essential functions of the position satisfactorily
- Successful completion of required pre-employment screening for external candidates receiving an offer
Benefits
Comp & perks- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution (403(b)) Retirement Savings Plan, combining employee contributions and university contributions starting at 7%
- Wellness challenges
- Annual health screenings
- Mental health resources
- Mindfulness programs and courses
- Employee assistance program (EAP)
- Financial resources
- Access to dietitians
- 4 weeks of caregiver leave to bond with your new child
- Family care resources for continued childcare needs
- Adult care resources
- Tuition covered for employees and their families, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with the university