Grant Specialist II – Biology and Biomedical Sciences

WashU IT

. Support Principal Investigators throughout the pre-award stage of sponsored projects .

Posted 9/23/2026full-timeRemote • United StatesJuniorMid-Level💰 $53,100 - $90,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in grant administration, including proposal preparation, budget management, and regulatory compliance. Proficient in utilizing tools such as RMS and Microsoft Excel to support research projects and ensure adherence to agency guidelines.

Highest-signal resume keywords

Grant AdministrationProposal PreparationBudget ManagementRegulatory ComplianceRMS Knowledge

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Grant ApplicationsAccountingComputerized AccountingAnalytical ThinkingDeadline Management

Soft Skills

Analytical ThinkingDeadline Management

Tools & Technologies

RMSAdobe AcrobatMicrosoft ExcelMicrosoft OfficeWorkday Software

Industry Keywords

Research AdministrationAgency GuidelinesProposal SubmissionsFund ManagementGrant Closure

About the role

Key responsibilities & impact

Support Principal Investigators throughout the pre-award stage of sponsored projects
Prepare and submit fellowship and training grant proposals
Compile complete grants according to agency and university guidelines
Gather information for non-technical proposal components
Serve as liaison between PIs, DBBS, and Department Administrators
Monitor federal and university developments regarding research administration and complex regulations
Compile and ensure accurate regulatory compliance data
Enter grant budgeting documents online
Obtain PI and institutional signatures for proposal submissions
Provide internal notices of award and sponsor documents to SPA and PIs
Monitor and coordinate annual agency reports, including RPPRs
Coordinate with SPA for accurate and timely budget setup
Manage grant closure and forms processing
Coordinate responses to grant-related information requests
Maintain an online database of grants submitted, awarded, and rejected
Resolve accounting issues and manage year-end processes
Provide fund management and implement necessary budgetary changes
Approve purchasing documents and guide appropriate grant expenditures
Perform other duties as assigned
May travel to conferences or training

Requirements

What you’ll need

Bachelor’s degree or combination of education and/or experience may substitute for minimum education
2 years of relevant experience
Knowledge of RMS (Research Management System) preferred
Knowledge of agency guidelines preferred
Accounting
Adobe Acrobat
Analytical Thinking
Computerized Accounting
Computer Literacy
Deadline Management
Grant Administration
Grant Applications
Microsoft Excel
Microsoft Office
Workday Software
No specific certification/professional license required
A driver's license is not required

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan, with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition coverage for employees and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years