FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in proposal preparation, budget management, and regulatory compliance within research administration. Proficient in coordinating submissions and tracking grants while liaising effectively with faculty and department administrators.
Highest-signal resume keywords
Proposal PreparationBudget ManagementRegulatory ComplianceResearch Management System (RMS)SUBS System
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Proposal GuidelinesBudget AnalysisGrant SubmissionFinancial ReportingCost SharingGrant TrackingProtocol Information GatheringBudget MonitoringExpenditure ReconciliationAgency Form Preparation
Soft Skills
CommunicationCollaborationProblem-SolvingOrganizational SkillsAttention to Detail
Industry Keywords
Federal Research AdministrationUniversity Research RegulationsGrant ManagementProposal SubmissionSponsored Projects
About the role
Key responsibilities & impact- Perform pre-award duties according to proposal guidelines and terms and conditions
- Work with faculty on proposal preparation and submission
- Manage proposal budgets, analyses, and justifications
- Gather protocol information and non-technical proposal components
- Liaise between the Chair, Faculty, and Department Administrators
- Monitor federal and university research administration developments and regulations
- Coordinate submissions, prepare budgets, and obtain pricing quotes
- Compile regulatory compliance data and submit complete grants
- Prepare and review agency forms and enter grant budgeting documents
- Obtain PI and institutional signatures
- Initiate subaward setup through the SUBS system and coordinate with Post-award and OSRS
- Provide internal notices of award and monitor annual agency reports
- Coordinate revised budgets and transfers of grants and contracts into Wash U
- Coordinate responses to grant-related information requests
- Track grants in an online database
- Close sponsored project accounts and submit final reports and invention statements
- Assist with post-award activities, budget monitoring, expenditures, reconciliation, purchasing guidance, financial reporting, and troubleshooting
- Assist Department Administrators with fund reconciliation, spending levels, overdrafts, and cost sharing
- Assist senior leadership with special projects and perform other assigned duties
Requirements
What you’ll need- Bachelor’s degree or combination of education and/or experience may substitute for minimum education
- 2 years of relevant experience
- Knowledge of RMS (Research Management System) and SUBS
- Knowledge of agency guidelines
- Ability to perform essential functions satisfactorily
- Successful completion of required pre-employment screening
- No specific certification/professional license required
- Driver’s license is not required
Benefits
Comp & perks- Comprehensive and competitive benefits package; eligibility subject to employment status, FTE workload, and weekly standard hours
- Pre-employment screening and applicable employment, education, or licensure/certification verification
- Reasonable accommodations for employees with disabilities