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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in grant administration, including proposal preparation, budget management, and regulatory compliance. Proficient in utilizing research management systems and maintaining accurate records for agency submissions.
Highest-signal resume keywords
Grant AdministrationProposal PreparationBudget ManagementRegulatory ComplianceResearch Management System (RMS)
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
AccountingAnalytical ThinkingComputerized AccountingGrant AdministrationMicrosoft ExcelMicrosoft OfficeIBM Cognos AnalyticsWorkday Software
Soft Skills
Interpersonal CommunicationDeadline ManagementMaintaining ComposureOral CommunicationWritten Communication
Tools & Technologies
Adobe AcrobatMicrosoft OneNoteMicrosoft TeamsMonday.comSUBS
Industry Keywords
Agency GuidelinesFederal RegulationsProposal GuidelinesResearch Administration
Tech Stack
Tools & technologiesCognos
About the role
Key responsibilities & impact- Perform pre-award duties in response to proposal guidelines and terms and conditions
- Work with faculty on proposal preparation and submission
- Manage proposal budgets, analysis, and justifications
- Gather information for protocols and non-technical proposal components
- Stay current on federal and university research administration developments and complex regulations
- Coordinate submissions, prepare budgets with principal investigators, and obtain pricing quotes
- Compile accurate regulatory compliance data
- Compile and submit complete grants according to agency and university guidelines
- Prepare and review agency submission forms
- Enter grant budgeting documents online
- Obtain PI and institutional signatures
- Initiate subaward setup through the SUBS system
- Upload pre-award documents and coordinate handoff to Post-award
- Coordinate with Post-award and OSRS on contracts and subcontracts
- Provide internal notices of award to SPA and PIs, including award documents, special terms, conditions, and committed effort
- Monitor and support annual agency reports such as RPPRs
- Collaborate with Post-Award on revised budgets
- Oversee and coordinate transfers of PI grants and contracts into Wash U
- Coordinate proposal documents for internal and external grant-related information requests
- Track and maintain the grants database in Monday.com
Requirements
What you’ll need- Bachelor’s degree or combination of education and/or experience may substitute for minimum education
- 2 years of relevant experience
- Knowledge of agency guidelines
- Preferred knowledge of RMS (Research Management System) and SUBS
- Accounting
- Adobe Acrobat
- Analytical Thinking
- Computerized Accounting
- Computer Literacy
- Deadline Management
- Grant Administration
- IBM Cognos Analytics
- Interpersonal Communication
- Learning New Technologies
- Maintaining Composure
- Microsoft Excel
- Microsoft Office
- Microsoft OneNote
- Microsoft Teams
- Microsoft Word
- Oral Communications
- Workday Software
- Written Communication
- A driver's license is not required for this position
- No specific certification/professional license is required for this position
Benefits
Comp & perks- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution 403(b) Retirement Savings Plan, with university contributions starting at 7%
- Wellness challenges
- Annual health screenings
- Mental health resources
- Mindfulness programs and courses
- Employee assistance program (EAP)
- Financial resources
- Access to dietitians
- 4 weeks of caregiver leave to bond with a new child
- Family care resources for continued childcare needs
- Adult care resources
- Tuition coverage for employees and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years