Grants Specialist II – Sponsored Projects Accounting

WashU IT

. Prepare, review, and submit interim, annual, and final financial reports and invoices for sponsored projects .

Posted 10/12/2026full-timeUnited StatesJuniorMid-Level💰 $53,100 - $90,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in financial reporting, reconciliation, and compliance within sponsored project management, while effectively coordinating with stakeholders to resolve discrepancies and ensure timely reporting. Proficient in analytical thinking and organizational project management in a highly regulated research environment.

Highest-signal resume keywords

Financial ReportingReconciliationSponsor RegulationsAnalytical ThinkingProject Administration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial ReportingGeneral AccountingBudget ManagementData AnalysisAccounting Adjustments

Soft Skills

Attention to DetailEffective Written CommunicationOrganizational ProcessesCustomer ServiceIndependent Decision-Making

Industry Keywords

Uniform GuidanceResearch AdministrationSponsored ProjectsAudit RequestsFinancial Compliance

About the role

Key responsibilities & impact

Prepare, review, and submit interim, annual, and final financial reports and invoices for sponsored projects
Reconcile sponsored project financial activity for accuracy, completeness, and compliance
Monitor awards for timely financial reporting, accurate billing, and resolution of outstanding financial issues
Coordinate with departmental administrators, faculty, and central offices to resolve discrepancies and reporting questions
Obtain supporting documentation and assist with audit requests and internal and external reviews
Process accounting adjustments, correcting entries, and budget-related transactions
Support award closeout activities and sponsor closeout requirements
Maintain documentation for financial reporting, sponsor correspondence, reconciliations, and supporting financial records
Monitor reporting schedules and prioritize workload for sponsor and institutional deadlines
Maintain current knowledge of sponsor regulations, Uniform Guidance, and institutional policies
Participate in process improvement initiatives, training activities, and special projects
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree or combination of education and/or experience may substitute for minimum education
2 years of relevant experience
Strong analytical skills and attention to detail
Ability to manage multiple deadlines in a complex and highly regulated research environment
Knowledge of sponsor regulations, Uniform Guidance, and institutional policies impacting sponsored project financial management
Analytical Thinking
Analytical Writing
Computer Literacy
Customer Service
Detail-Oriented
Effective Written Communication
Financial Information
General Accounting
Independent Decision-Making
Internet Research
Oral Communications
Organizational Processes
Organizational Project Management
Professional Judgement
Project Administration
Research Administration
No specific certification/professional license is required
A driver's license is not required

Benefits

Comp & perks

Up to 22 days of vacation, 10 recognized holidays, and sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution 403(b) Retirement Savings Plan, with employee and university contributions starting at 7%
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition covered for the employee and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years