I-9 Associate – HR Operations

WashU IT

. Validate employment eligibility for current and incoming workers under federal regulations .

Posted 10/26/2026full-timeSt. Louis • Missouri • United StatesJuniorMid-Level💰 $21 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing Form I-9 processes and ensuring compliance with federal regulations, including E-Verify and employment law. Proficient in utilizing Human Resource systems like Workday to support onboarding and documentation management.

Highest-signal resume keywords

Form I-9 ManagementE-Verify ProcessingHuman Resource Systems ProficiencyLabor and Employment Law KnowledgeFLSA Regulations Understanding

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Form I-9 ComplianceE-Verify ReportingPayroll Tax KnowledgeMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordData AuditingDocumentation ManagementBusiness Process Testing

Soft Skills

Effective CommunicationCollaborationAttention to DetailProblem-SolvingCustomer Service Orientation

Tools & Technologies

WorkdayOracleSAP

Industry Keywords

Employment EligibilityOnboarding ProcessesConfidential Information ManagementSubpoena ProcessingInternational Worker Documentation

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Validate employment eligibility for current and incoming workers under federal regulations
Manage Form I-9 and onboarding processes and data for the University
Process E-Verify records, subpoenas/summons, and confidential personal information
Coordinate new-hire and rehire paperwork, Form I-9 appointments, and supporting documentation
Complete Sections 2 and 3 of Form I-9 within approved federal timeframes
Verify, upload, audit, and report on employment documents
Respond to departmental questions regarding Form I-9 compliance transactions
Meet with new hires to coordinate paperwork and work closely with HR
Partner with the Office of International Students and Scholars (OISS)
Collaborate with General Counsel and outside attorney firms on I-9 and employment law
Maintain E-Verify reports and update Workday
Contact employees as needed to complete Form I-9
Maintain E-Verify access and training
Collect information for subpoenas and create related communications and documentation
Monitor and execute Form I-9 appointments and correspondence
Monitor international worker and student documents for reverification and termination
Prepare Form I-9 exception reports and assist with employee file maintenance
Participate in Form I-9 tracking, reviews, audits, business process testing, and initiatives
Provide backup support and perform other duties as assigned

Requirements

What you’ll need

High school diploma or equivalent high school certification or combination of education and/or experience
HR service delivery team experience
Proficient in Human Resource systems, such as Workday, Oracle, SAP, etc.
Effective understanding and knowledge of FLSA regulations, payroll tax and employment law, with ability to apply applicable rules, regulations, policies, and procedures
Skills in Fair Labor Standards Act (FLSA), Labor and Employment Law, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, and Payroll Taxes
No specific certification/professional license is required
Driver's license is not required
External candidates receiving an offer must complete pre-employment screening, including criminal background check and applicable additional checks

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition coverage for the employee and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years