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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing Sponsored Projects Accounting, ensuring compliance with sponsor requirements and University policies, while leading and developing a high-performing team. Proficient in financial reporting, invoicing, and risk management within private foundation and gift-funded awards.
Highest-signal resume keywords
Research Administration ExperienceFinancial ReportingAward CloseoutTeam LeadershipCompliance Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Financial ReportingInvoicingAward CloseoutRisk IdentificationAnalytical ThinkingGeneral Accounting KnowledgeProject ManagementProcess ImprovementData IntegrityWorkflow Optimization
Soft Skills
CoachingOrganizational SkillsProfessional JudgmentIndependent Decision-MakingCommunication
Tools & Technologies
Arch System
Industry Keywords
Sponsored Projects AccountingFoundation StandardsUniversity PoliciesRegulatory RequirementsGift and Grant Policies
About the role
Key responsibilities & impact- Lead, manage, and provide operational oversight for the Sponsored Projects Accounting Private Team
- Supervise, develop, coach, and evaluate Private Team members
- Establish team priorities, goals, performance expectations, workload, and service standards
- Oversee financial reporting, invoicing, billing schedule setup, pending payment review and application, and closeout for private foundation, industry, and gift-funded awards
- Provide oversight for complex and high-risk awards and resolve escalated issues
- Ensure compliance with sponsor requirements, foundation standards, University policies, and regulatory requirements
- Maintain internal controls, documentation, audit readiness, and quality-control processes
- Lead workflow optimization, standardization, documentation, training, system enhancements, automation, and data integrity initiatives
- Serve as liaison to the Director of Sponsored Projects Accounting and communicate performance, risks, workload, and recommendations
- Collaborate with managers, faculty, departmental administrators, foundations, technology teams, and University stakeholders
- Develop and deliver training and educational resources
- Participate in strategic planning, special projects, system implementations, policy reviews, process redesign, and change management
- Provide technical guidance and personally review complex, high-risk, or sensitive awards
Requirements
What you’ll need- Bachelor's degree
- 4 years of Research Administration experience
- Advanced knowledge of private, foundation, and gift award structures, sponsor requirements, and University policies
- Knowledge of financial reporting, invoicing, billing schedule setup, pending payment review and application, and award closeout
- Experience with the Arch system and related tools
- Ability to ensure compliance with sponsor and foundation terms and conditions, gift and grant policies, and applicable regulatory requirements
- Ability to identify risks and implement controls and corrective actions
- Ability to lead, supervise, coach, and develop staff
- Analytical thinking and writing
- Computer literacy
- General accounting and financial information knowledge
- Organizational project management and process improvement skills
- Professional judgment and independent decision-making
- No specific certification/professional license required
- Driver's license is not required
Benefits
Comp & perks- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution (403(b)) Retirement Savings Plan, with employee and university contributions starting at 7%
- Wellness challenges
- Annual health screenings
- Mental health resources
- Mindfulness programs and courses
- Employee assistance program (EAP)
- Financial resources
- Access to dietitians
- 4 weeks of caregiver leave to bond with your new child
- Family care resources for childcare needs
- Adult care resources
- Tuition coverage for the employee and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years