Research Administrator – Biochemistry

WashU IT

. Provide oversight and day-to-day management of research administration .

Posted 11/9/2026full-timeSt. Louis • Missouri • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in grants administration, including pre-award and post-award management, compliance coordination, and financial reporting. Proficient in analyzing grant metrics and managing complex proposals while supporting faculty and ensuring adherence to agency guidelines.

Highest-signal resume keywords

Grants AdministrationPre-Award ManagementPost-Award ManagementFinancial ReportingCompliance Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal PreparationBudgetingGrant Database ManagementFinancial ReconciliationGrant Metrics Analysis

Soft Skills

CommunicationTrainingCollaboration

Tools & Technologies

S2S SystemSUBS System

Industry Keywords

Research AdministrationAgency GuidelinesSubaward SetupSponsored-Project AccountsHuman/Animal Protocol Approvals

About the role

Key responsibilities & impact

Provide oversight and day-to-day management of research administration
Manage pre-award activities for complex proposals, including program projects, ARPA-H, DOD, and DOE applications
Support faculty with proposal preparation, budgeting, submission, agency forms, signatures, and compliance
Initiate and coordinate subaward setup and contract/subcontract implementation
Manage complex notices of award, grant databases, annual agency reports, revised budgets, and grant transfers
Coordinate research compliance information, including biosketches, trainee information, and human/animal protocol approvals
Analyze grant metrics and funding trends
Close complex sponsored-project accounts and submit final reports and invention statements
Manage post-award budgets, expenditures, reconciliations, payroll sourcing, purchasing documents, subawards, and financial troubleshooting
Prepare correspondence with granting agencies, including carry-forward, effort-change, prior-approval, no-cost-extension, equipment-purchase, and budget-reallocation requests
Prepare monthly financial reports and support reconciliation, spending monitoring, cost sharing, and budget adjustments
Manage Research Center Cores and Subcores, program income, bridge/seed funds, and institutional funds
Prepare Center financial reports, invoices, forecasts, inventories, strategic-planning information, and renewal materials
Coordinate Center lectures, scientific forums, workshops, communications, meetings, and symposiums
Train staff, assist senior leadership with special projects, and perform other assigned duties

Requirements

What you’ll need

Bachelor’s degree or combination of education and/or experience may substitute for minimum education
Relevant Experience (4 Years)
Grants Administration (2 Years)
Knowledge of S2S and SUBS systems preferred
Knowledge of agency guidelines preferred
No specific certification/professional license is required
A driver's license is not required
External candidates receiving an offer must complete pre-employment screening, including criminal background check and applicable additional checks
Ability to perform the essential functions of the position satisfactorily, with reasonable accommodations available when requested

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution 403(b) Retirement Savings Plan, with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care support
Tuition covered for the employee and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with the university