Research Administrator – Cardiology

WashU IT

. Oversee and manage day-to-day research administration .

Posted 10/5/2026full-timeRemote • United StatesMid-LevelSenior💰 $65,900 - $112,700 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in grant administration, including proposal preparation, budget management, and compliance documentation. Proficient in coordinating research activities and liaising with faculty and granting agencies to ensure successful project execution.

Highest-signal resume keywords

Grant AdministrationProposal PreparationBudget ManagementRegulatory ComplianceAnalytical Thinking

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant AdministrationProposal PreparationBudget ManagementRegulatory ComplianceAnalytical ThinkingComputerized AccountingMicrosoft ExcelIBM Cognos AnalyticsAdobe AcrobatWorkday Software

Soft Skills

Interpersonal CommunicationDeadline ManagementOral CommunicationWritten CommunicationMaintaining Composure

Tools & Technologies

S2S SystemSUBS SystemMicrosoft WordLearning Systems

Industry Keywords

Research AdministrationSponsored ProjectsCompliance DocumentationGrant MetricsFunding Trends

Tech Stack

Tools & technologies

Cognos

About the role

Key responsibilities & impact

Oversee and manage day-to-day research administration
Support faculty, center directors, and staff throughout pre-award sponsored-project activities
Prepare and submit complex grant proposals, budgets, justifications, agency forms, and compliance documentation
Coordinate proposal submissions, signatures, subaward setup, contracts, and subcontracts
Manage notices of award, grant databases, annual agency reports, revised budgets, and grant transfers
Coordinate research compliance information, including biosketches, trainee information, and human/animal protocol approvals
Analyze grant metrics and funding trends
Close complex sponsored-project accounts and submit final reports and invention statements
Monitor sponsored-project budgets, expenditures, reconciliations, payroll sourcing, cost transfers, purchasing, and subawards
Prepare correspondence with granting agencies, financial reports, invoices, budget adjustments, and fund-management documentation
Liaise with faculty, PIs, department administrators, SPA, OSRS, leadership, and granting agencies
Manage research center cores and subcores, program income, bridge/seed funds, and institutional funds
Design and implement reporting databases for core/subcore service billing
Prepare center financial reports, invoices, forecasts, progress and renewal materials
Coordinate center lectures, scientific forums, workshops, meetings, and symposiums
Assist senior leadership with special projects and perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree or combination of education and/or experience may substitute for minimum education
4 years of relevant experience
2 years of grants administration experience
Knowledge of S2S and SUBS systems preferred
Knowledge of agency guidelines preferred
No specific certification/professional license required
Adobe Acrobat
Analytical Thinking
Computerized Accounting
Computer Literacy
Deadline Management
Grant Administration
IBM Cognos Analytics
Interpersonal Communication
Learning New Technologies
Learning Systems
Maintaining Composure
Microsoft Excel
Microsoft Word
Oral Communications
Regulatory Compliance
Supervisory Management
Workday Software
Written Communication
Ability to perform essential functions satisfactorily
Successful completion of required pre-employment screening for external candidates receiving an offer

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution 403(b) Retirement Savings Plan, with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources, including childcare support
Adult care resources
Tuition coverage for employees and families, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years