Research Administrator – Neurology

WashU IT

. Lead complex multi-funded clinical trial and research portfolios .

Posted 10/6/2026full-timeSt. Louis • Missouri • United StatesMid-LevelSenior💰 $65,900 - $112,700 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex multi-funded clinical trials and grants administration, including proposal preparation, budget management, and regulatory compliance. Proficient in liaising with faculty and leadership to ensure successful grant submissions and adherence to agency guidelines.

Highest-signal resume keywords

Grants AdministrationRegulatory ComplianceProposal PreparationBudget ManagementS2S and SUBS Systems Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant AdministrationBudget ManagementRegulatory ComplianceAnalytical ThinkingComputerized AccountingMicrosoft ExcelMicrosoft WordIBM Cognos AnalyticsAdobe AcrobatWorkday Software

Soft Skills

Interpersonal CommunicationOral CommunicationsWritten CommunicationDeadline ManagementMaintaining Composure

Industry Keywords

Clinical TrialsResearch AdministrationAgency GuidelinesMulti-PI ApplicationsFederal Regulations

Tech Stack

Tools & technologies

Cognos

About the role

Key responsibilities & impact

Lead complex multi-funded clinical trial and research portfolios
Advise the Executive Committee on grant development and submission strategy
Oversee pre-award activities for complex proposals, including program projects, ARPA-H, and Multi-PI applications
Support faculty with proposal preparation and submission
Manage proposal budgets, analyses, justifications, protocols, and non-technical components
Liaise between the Chair, faculty, and Department Administrators
Monitor federal and university developments concerning research administration and complex regulations
Compile regulatory compliance data and submit complete grants according to agency and university guidelines
Prepare and review agency forms and obtain PI and institutional signatures
Oversee subaward setup through the SUBS system
Manage complex notices of award and identify special terms, conditions, and committed effort
Coordinate annual agency reports, including RPPRs
Coordinate support for grant-related compliance and information requests
Close complex sponsored project accounts and submit final reports and invention statements
Manage complex sponsored project budgets, expenditures, reconciliations, payroll sourcing, purchasing, and subawards
Process correspondence with granting agencies, including carry-forward, effort change, prior approval, no-cost extension, equipment purchase, and budget reallocation requests
Maintain communication with leadership on pre- and post-award activities
Track grants in an online database
Prepare and discuss monthly financial reports with PIs and senior leadership
Assist with reconciliation, spending monitoring, overdrafts, cost sharing, and budget adjustments
Coordinate transfers of PI grants and contracts to new institutions or departments
Prepare invoices when applicable and track sponsor payments
Train staff, maintain efficient workflows, assist with special projects, and perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree or combination of education and/or experience may substitute for minimum education
4 years of relevant experience
2 years of grants administration experience
Knowledge of S2S and SUBS systems preferred
Knowledge of agency guidelines preferred
Adobe Acrobat
Analytical Thinking
Computerized Accounting
Computer Literacy
Deadline Management
Grant Administration
IBM Cognos Analytics
Interpersonal Communication
Learning New Technologies
Learning Systems
Maintaining Composure
Microsoft Excel
Microsoft Word
Oral Communications
Regulatory Compliance
Supervisory Management
Workday Software
Written Communication
No specific certification/professional license is required
A driver's license is not required
External candidates receiving an offer must complete pre-employment screening, including criminal background check and, as applicable, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, vaccinations, and/or governmental registry checks

Benefits

Comp & perks

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan, with employee and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for childcare needs
Adult care resources
Tuition coverage for employee and family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years
Reasonable accommodations for employees with disabilities