Executive Assistant

WeAssist.io

. Coordinate and manage schedules across multiple business priorities and personal commitments .

Posted 9/18/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $9,600 - $14,400 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex schedules, coordinating high-volume travel logistics, and providing high-level support to executives in wealth management. Proficient in maintaining confidentiality and handling sensitive client information while utilizing various tools for effective communication and outreach.

Highest-signal resume keywords

Calendar ManagementTravel Logistics CoordinationClient Relationship ManagementProficiency in Google WorkspaceExperience Supporting Executives

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel Logistics CoordinationClient Relationship ManagementProficiency in Google WorkspaceProficiency in MS OfficeSalesforceAirline Booking AppsCRM PlatformsContent CreationResearch Skills

Soft Skills

Articulate CommunicationPolished Written CommunicationAbility to Juggle Multiple PrioritiesConfidentiality HandlingInterpersonal Skills

Tools & Technologies

Google WorkspaceMS OfficeSalesforceAirline Booking AppsLinkedInChatGPTClaude

Industry Keywords

Wealth ManagementHigh-Net-Worth Client SupportPremium HospitalityFinancial ServicesExecutive Support

About the role

Key responsibilities & impact

Coordinate and manage schedules across multiple business priorities and personal commitments
Schedule meetings with prospective clients, professional partners, board commitments, and mastermind groups
Present a clear weekly overview of upcoming priorities and commitments
Coordinate calendar availability and book appointments with internal points of contact
Follow up and confirm scheduled appointments
Oversee high-volume domestic and international travel logistics
Research flights and book directly through individual airline apps
Maintain frequent flyer numbers, hotel loyalty programs, and traveler security credentials
Support outreach efforts using structured, pre-approved templates and scripts
Monitor inbound responses and report updates
Draft thoughtful follow-ups according to established guidelines
Manage guest invitations and coordinate VIP client hosting and special events
Maintain a curated list of high-priority contacts and schedule outreach
Assist with personal task management, bill-payment tracking, and accountant liaison
Complete ad hoc projects and research tasks
Provide dedicated, high-level support to a senior wealth management executive
Support the executive's wealth management practice, AI venture, and personal schedule

Requirements

What you’ll need

Background supporting founders, executives, or wealth management professionals
Highly articulate, polished spoken and written English
Comfortable handling confidential, high-net-worth client information and sensitive personal matters
Proven ability to juggle multiple priorities, calendars, and follow-ups
Experience supporting premium clientele, high-value accounts, or financial services professionals
Comfortable using ChatGPT and Claude for research, writing, and content creation
Experience in premium hospitality settings is a plus
Familiarity with CRM platforms and structured outreach tools is a plus
Full-time availability in the EST timezone
Business-casual attire when in meetings
Clean background
Good camera
Good microphone
Strong Wi-Fi
Proficiency with Google Workspace, MS Office, Salesforce, airline and travel booking apps, and LinkedIn

Benefits

Comp & perks

13th Month Bonus
Permanent work-from-home / remote set-up
Health insurance
Dental insurance
Mental health insurance
Great starting salary
Growth opportunity
Performance-based raises
Prizes and bonuses
Remote flexibility
Long-term career path
Personal development journey
High-trust environment
Front-row seat to innovation
Meaningful, varied work