Legal Billing Specialist – P3

WeAssist.io

. Coordinate monthly billing cycles by confirming time entries across all timekeepers .

Posted 11/3/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $800 - $1,200 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in legal billing processes, including invoice preparation, compliance, and e-billing systems. Proficient in managing high-volume billing cycles and utilizing Excel for data tracking and reporting.

Highest-signal resume keywords

Legal Billing ExperienceE-Billing Systems ProficiencyExcel VLOOKUP/XLOOKUPInsurance Defense Billing KnowledgeStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Invoice PreparationBilling ComplianceData TrackingExpense CodingHigh-Volume Invoice ProcessingBilling Workflow ManagementFlat-Fee Billing ArrangementsInvoice Reduction TrackingPayment Data UploadingMatter Management

Soft Skills

Detail-OrientedStrong Prioritization SkillsIndependent Work AbilityProactive CommunicationResponsive Communication

Tools & Technologies

Bill.comCarrot Billing PlatformLegalXLegal ExchangeTymetrix 360CounselLinkLegal TrackerLSSMicrosoft Office SuiteZoom

Industry Keywords

Legal EnvironmentInsurance DefenseBilling GuidelinesAR Tracking SystemsE-Billing Platforms

About the role

Key responsibilities & impact

Coordinate monthly billing cycles by confirming time entries across all timekeepers
Prepare, review, and finalize pre-bills
Ensure invoices are accurate, compliant, and aligned with client-specific requirements
Submit invoices on time according to billing guidelines and deadlines
Open and maintain new matters with correct billing structures and rates
Support billing performance reporting and tracking
Process 350–420 high-volume insurance defense invoices monthly
Ensure carrier documentation, approvals, and expense rules are met
Identify and resolve billing issues before submission
Manage invoice submissions across multiple e-billing platforms
Handle recurring and ad hoc corporate and transactional billing requests
Execute urgent invoices tied to deal closures or settlements
Manage flat-fee billing arrangements and custom billing structures
Monitor incoming payments and deduction notices
Review and track 50–100 monthly invoice reductions
Maintain AR tracking systems using Excel VLOOKUP/XLOOKUP
Summarize outstanding issues and upcoming deadlines
Research invoice statuses through e-billing portals
Manage the AP inbox and process incoming expense requests
Input and code expenses into internal systems
Store receipts and documentation accurately
Upload payment data into Bill.com
Assist with processing and escalating payment requests

Requirements

What you’ll need

Proven legal billing experience required
Strong understanding of billing workflows in a legal environment
Familiarity with insurance defense billing, carrier rules, and e-billing systems highly preferred
Detail-oriented and able to identify inconsistencies and prevent errors
Strong prioritization skills; comfortable managing volume and urgency simultaneously
Able to work independently, learn quickly, and execute without constant oversight
Excel proficiency, including VLOOKUP/XLOOKUP and data tracking
Clear, proactive, and responsive communication
Microsoft Office Suite proficiency, including Outlook, Excel, and Teams
Zoom proficiency
Familiarity with Carrot billing platform highly preferred
Familiarity with legal e-billing platforms such as LegalX, Legal Exchange, Tymetrix 360, CounselLink, Legal Tracker, and LSS highly preferred
Bill.com experience highly preferred
Business-casual attire when in meetings
Professional home-office setup, clean background, good camera, good microphone, and strong Wi-Fi
Availability Monday-Friday, 9am-6pm EST

Benefits

Comp & perks

Fully remote role / permanent work-from-home setup
Health insurance
Dental insurance
Mental health insurance
13th Month Bonus
Great starting salary
Growth opportunity
Performance-based raises
Prizes and bonuses
Career growth opportunity
Opportunities to potentially mentor future hires