Administrative Assistant

West Coast Dental Services

. Provide administrative support to the Practice Development and Training & Development departments, including scheduling, document preparation, and communication support .

Posted 10/14/2026full-timeLos Angeles • California • United StatesMid-LevelSenior💰 $20 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including proficiency in MS Office, particularly Excel and Word, and experience with dental software. Excels in communication, organization, and multitasking within a fast-paced medical/dental environment.

Highest-signal resume keywords

MS Office ProficiencyDental Software ExperienceStrong Written Communication SkillsProject CoordinationInterpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Excel ReportingDocument PreparationCalendar ManagementMeeting LogisticsOrganizational Skills

Soft Skills

Strong Verbal CommunicationOutgoing AttitudeRelationship BuildingMultitasking AbilityMinimal Supervision

Tools & Technologies

Eagle SoftDentrixQSITeamsOutlook

Industry Keywords

Medical IndustryDental IndustryFront Office ExperiencePersonal Protective EquipmentToxic Chemicals Exposure

About the role

Key responsibilities & impact

Provide administrative support to the Practice Development and Training & Development departments, including scheduling, document preparation, and communication support
Assist with project coordination by tracking deadlines, preparing updates, and maintaining organized documentation
Generate and maintain reports using Excel
Create professional documents in Word for department use
Support virtual and in-person meetings through Teams and Outlook, including calendar management, meeting logistics, and follow-up communication
Maintain a professional presence when interacting with leadership teams
Organize training sessions, workshops, and departmental initiatives by managing materials and tracking attendance
Perform general office and administrative duties to ensure smooth department operations

Requirements

What you’ll need

Prior front office experience in the medical/dental industry preferred
Strong MS Office experience (Excel and Word)
Previous experience with dental software (Eagle Soft, Dentrix, QSI, or similar)
Strong written and verbal communication skills
Strong interpersonal and relationship skills
Ability to maintain an outgoing, friendly attitude with patients and coworkers
Ability to work in a fast-paced environment and multitask
Ability to work with minimal supervision
Ability to stand, sit, and walk; talk, hear, and smell; and use hands, fingers, and wrists for manual dexterity and hand-eye coordination
Ability to reach; lift and/or move up to 25 pounds; and balance, stoop, bend, squat, kneel, crawl, climb, twist, pull, and crouch
Ability to work in an environment involving exposure to toxic chemicals, radiation, infectious bodily fluids and materials, and increased noise levels
Ability to use required personal protective equipment (PPE)