Administrative Assistant

West Coast Dental Services

. Provide administrative support to the Practice Development and Training & Development departments, including scheduling, document preparation, and communication support .

Posted 10/12/2026full-timeLos Angeles • California • United StatesMid-LevelSenior💰 $18 - $20 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including proficiency in MS Office, project coordination, and effective communication in a medical/dental environment. Skilled in managing training sessions and maintaining organized documentation while ensuring a professional presence.

Highest-signal resume keywords

MS Office ProficiencyDental Software ExperienceProject CoordinationStrong Communication SkillsInterpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationReport GenerationExcelWordCalendar ManagementMeeting LogisticsOrganizational SkillsMultitaskingManual DexterityPPE Usage

Soft Skills

Strong Written CommunicationStrong Verbal CommunicationOutgoing AttitudeRelationship BuildingAbility to Work Independently

Tools & Technologies

TeamsOutlookEagle SoftDentrixQSI

Industry Keywords

Medical IndustryDental IndustryFront Office ExperienceToxic Chemicals ExposureInfectious Bodily Fluids

About the role

Key responsibilities & impact

Provide administrative support to the Practice Development and Training & Development departments, including scheduling, document preparation, and communication support
Assist with project coordination by tracking deadlines, preparing updates, and maintaining organized documentation
Generate and maintain reports using Excel and create professional documents in Word
Support virtual and in-person meetings through Teams and Outlook, including calendar management, meeting logistics, and follow-up communication
Maintain a professional presence when interacting with leadership teams
Organize training sessions, workshops, and departmental initiatives by managing materials and tracking attendance
Perform general office and administrative duties to ensure smooth department operations

Requirements

What you’ll need

Prior front office experience in the medical/dental industry preferred
Strong MS Office experience (Excel and Word)
Previous experience with dental software (Eagle Soft, Dentrix, QSI, or similar)
Strong written and verbal communication skills
Strong interpersonal and relationship skills
Ability to maintain outgoing, friendly attitude with patients and coworkers
Ability to work in a fast-paced environment and multitask
Ability to work with minimal supervision
Ability to stand, sit, and walk; talk, hear, and smell; and use hands, fingers, and wrists for manual dexterity and hand-eye coordination
Ability to reach, lift and/or move up to 25 pounds, and balance, stoop, bend, squat, kneel, crawl, climb, twist, pull, and crouch
Ability to work in a dental office environment with exposure to toxic chemicals, radiation, infectious bodily fluids and materials, and increased noise levels
Ability to use required personal protective equipment (PPE)