Administrative Assistant

West Coast Dental Services

. Provide administrative support to the Practice Development and Training & Development departments, including scheduling, document preparation, and communication support .

Posted 11/11/2026full-timeLancaster • California • United StatesMid-LevelSenior💰 $18 - $20 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including proficiency in MS Office, particularly Excel and Word, and experience with dental software. Exhibits excellent communication and interpersonal skills while managing training sessions and departmental initiatives in a fast-paced environment.

Highest-signal resume keywords

MS Office ProficiencyDental Software ExperienceStrong Written Communication SkillsProject CoordinationInterpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ExcelWordDocument PreparationReport GenerationProject Coordination

Soft Skills

Strong Communication SkillsInterpersonal SkillsMultitasking AbilityFriendly Attitude

Tools & Technologies

Eagle SoftDentrixQSITeamsOutlook

Industry Keywords

Medical IndustryDental IndustryFront Office ExperienceTraining SessionsWorkshops

About the role

Key responsibilities & impact

Provide administrative support to the Practice Development and Training & Development departments, including scheduling, document preparation, and communication support
Assist with project coordination by tracking deadlines, preparing updates, and maintaining organized documentation
Generate and maintain reports using Excel
Create professional documents in Word for department use
Support virtual and in-person meetings through Teams and Outlook, including calendar management, meeting logistics, and follow-up communication
Maintain a professional presence when interacting with leadership teams
Organize training sessions, workshops, and departmental initiatives by managing materials and tracking attendance
Perform general office and administrative duties to ensure smooth department operations

Requirements

What you’ll need

Prior front office experience in the medical/dental industry preferred
Strong MS Office experience (Excel and Word)
Previous experience with dental software (Eagle Soft, Dentrix, QSI, or similar)
Strong written and verbal communication skills
Strong interpersonal and relationship skills
Ability to maintain outgoing, friendly attitude with patients and coworkers
Ability to work in a fast-paced environment and multitask
Ability to work with minimal supervision
Ability to stand, sit, walk, talk, hear, and smell; use hands, fingers, and wrists for manual dexterity and hand-eye coordination
Ability to reach, lift and/or move up to 25 pounds, and balance, stoop, bend, squat, kneel, crawl, climb, twist, pull, and crouch
Ability to work in an environment involving exposure to toxic chemicals, radiation, infectious bodily fluids and materials, and increased noise levels
Ability to use personal protective equipment as required