Travel and Onboarding Coordinator

Westinghouse Electric Company

. Plan and book travel, hotel, transportation, site safety specifics, drug and background clearances .

Posted 10/12/2026full-timeRemote • United StatesMid-LevelSenior💰 $55,379 - $72,008 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in travel coordination, site safety onboarding, and workforce mobilization logistics, ensuring efficient management of personnel and resources across multiple job sites. Proficient in reconciling travel accounts and maintaining compliance with safety protocols.

Highest-signal resume keywords

Travel CoordinationSite Safety OnboardingWorkforce Mobilization LogisticsAccount ReconciliationPersonnel Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Travel BookingLogistics ManagementAccount ReconciliationDrug Testing AdministrationInvoice ReconciliationPersonnel TrackingRental Vehicle ManagementSite Safety ComplianceBackground Clearance ProcessingMobilization Coordination

Soft Skills

Organizational SkillsCommunication SkillsProblem-Solving SkillsAttention to DetailAdaptability

Tools & Technologies

DISA SystemsOSCA SystemsCorporate Travel Account (CTA)P-Card Systems

Industry Keywords

Workforce MobilizationSite SafetyTravel LogisticsPersonnel DeploymentDrug Testing Compliance

About the role

Key responsibilities & impact

Plan and book travel, hotel, transportation, site safety specifics, drug and background clearances
Support Project Managers and Site Managers
Reconcile the Corporate Travel Account
Coordinate mobilization efforts for four active field projects and prepare 200+ personnel for project start dates and staggered arrivals
Manage workforce mobilization logistics across multiple job sites
Organize rental vehicle assignments around employee drug testing schedules
Rebook flights and adjust rental car, hotel, onboarding, and badging schedules during travel disruptions
Administer random drug testing operations for day and night shifts, including 24-hour turnaround requirements
Reconcile CTA card transactions and categorize line items by job activity and location
Coordinate rental vehicle swaps and contract extensions, including weekends
Process rental vehicle damage reports and arrange towing or replacements
Maintain DISA rosters and deactivate personnel in DISA and OSCA systems upon job completion
Track rental vehicle mileage across multiple job sites
Manage hotel accommodations, check-ins, and weekly invoice reconciliation
Reconcile company P-card transactions with safety council invoices
Coordinate rapid redeployment of personnel between projects
Maintain workforce rosters and submit mobilization/demobilization data for payroll processing and billing
Conduct weekly reconciliation of hotel folios

Requirements

What you’ll need

High school diploma or equivalent required
Associates degree preferred
5+ years' experience in travel, site safety onboarding
Ability to work remotely from anywhere in the United States
Periodic travel to the Lawrenceville, GA office 1–2 times per year

Benefits

Comp & perks

Comprehensive Medical benefits which could include medical, dental, vision, prescription coverage and Health Savings Account (HSA) with employer contributions options
Wellness Programs, including Employee Assistance Program for employees and household members
401(k) with Company Match Contributions
Paid Vacations and Company Holidays
Flexible Work Arrangements
Educational Reimbursement and Comprehensive Career Programs
Global Recognition and Service Programs
Employee Referral Program