Travel Onboarding Coordinator

Westinghouse Electric Company

. Coordinate mobilization efforts for four active field projects and prepare 200+ personnel for project start dates and staggered arrivals .

Posted 10/8/2026full-timeRemote • United StatesMid-LevelSenior💰 $55,379 - $72,008 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in workforce mobilization logistics, including travel planning, drug testing administration, and personnel management across multiple job sites. Proficient in reconciling corporate travel transactions and maintaining compliance with safety and onboarding requirements.

Highest-signal resume keywords

Workforce Mobilization LogisticsTravel Planning and BookingDrug Testing AdministrationTransaction ReconciliationSite Safety Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Travel PlanningLogistics ManagementDrug Testing OperationsTransaction ReconciliationPersonnel ManagementDISA and OSCA Roster MaintenanceMobilization and Demobilization Data ManagementVehicle Damage ReportingInvoice ReconciliationSafety Compliance

Soft Skills

Organizational SkillsCommunication SkillsProblem-Solving SkillsAdaptabilityTeam Support

Industry Keywords

Site SafetyCorporate Travel AccountsPersonnel DeactivationDrug and Background ClearancesField Project Coordination

About the role

Key responsibilities & impact

Coordinate mobilization efforts for four active field projects and prepare 200+ personnel for project start dates and staggered arrivals
Manage workforce mobilization logistics for 200+ employees across multiple job sites
Organize rental vehicle assignments around employee drug-testing schedules
Rebook flights and adjust rental car, hotel, onboarding, and badging schedules during travel disruptions
Administer random drug testing operations for day and night shifts, including expedited 24-hour turnaround
Reconcile CTA card transactions, categorizing 1,000+ line items by job activity and location
Coordinate rental vehicle swaps and contract extensions across shifts and weekends
Process vehicle damage reports and arrange towing or replacements
Maintain DISA rosters for customer sites and deactivate personnel in DISA and OSCA systems upon job completion
Track rental vehicle mileage across multiple job sites
Manage hotel accommodations, check-ins, and weekly invoice reconciliation
Reconcile company P-card transactions with safety council invoices
Coordinate rapid redeployment of personnel between projects, including safety compliance, drug testing, mobilization, and lodging
Maintain workforce rosters and submit mobilization/demobilization data for payroll processing and billing
Conduct weekly hotel-folio reconciliation to ensure accurate billing, check-outs, and prevention of overcharges
Support Project Managers and Site Managers
Report to the Director of Industrial Projects

Requirements

What you’ll need

High school diploma or equivalent required
Associates degree preferred
5+ years' experience in travel, site safety onboarding
Ability to plan and book travel, hotel, and transportation
Knowledge of site safety specifics, drug and background clearances
Experience supporting project and site managers
Experience reconciling corporate travel account transactions
Ability to administer random drug testing operations, including 24-hour turnaround requirements
Ability to maintain DISA and OSCA rosters and process personnel deactivations
Ability to manage workforce rosters and mobilization/demobilization data for payroll and billing
Ability to work across day and night shifts, weekends, and seven days a week as needed

Benefits

Comp & perks

Comprehensive Medical benefits which could include medical, dental, vision, prescription coverage and Health Savings Account (HSA) with employer contributions options
Wellness Programs, including Employee Assistance Program for employees and household members
401(k) with Company Match Contributions
Paid Vacations and Company Holidays
Flexible Work Arrangements
Educational Reimbursement and Comprehensive Career Programs
Global Recognition and Service Programs
Employee Referral Program