Learning & Development Administrative Assistant

Westport Properties, Inc.

. Report to the Director of Learning and Development with no direct reports .

Posted 10/16/2026full-timeSan Antonio • Texas • United StatesMid-LevelSenior💰 $18 - $19 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative capabilities, including cash handling, travel coordination, and training support, while maintaining excellent organizational and communication skills. Proficient in Microsoft Office applications and capable of fostering a collaborative team environment.

Highest-signal resume keywords

Cash Handling ExperienceMicrosoft Office ProficiencyExcellent Verbal And Written CommunicationClassroom Organizational SkillsValid Driver's License

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative TasksData PreparationTravel BookingTraining CoordinationInventory ManagementMicrosoft PowerPointTime ManagementClassroom PlanningPetty Cash ManagementEquipment Monitoring

Soft Skills

Goal-OrientedAdaptableProactiveCollaborative Team CultureSelf-Starter

Certifications & Qualifications

High-School DiplomaGED

Industry Keywords

Training SupportOnboarding CoordinationClassroom ManagementTransportation CoordinationBackground Screening

About the role

Key responsibilities & impact

Report to the Director of Learning and Development with no direct reports
Handle administrative tasks including meal ordering, petty cash consolidation, data/content preparation, and booking travel or ride-share transportation
Transport trainees to and from training and the airport using a company van
Present training materials in various settings and formats as a substitute when the Classroom Learning Specialist is unavailable
Book travel for new trainees attending in-person training
Book and communicate ride-share travel for students
Coordinate onboarding, travel, and training for new hires in the field when the Learning Operations Specialist is unavailable
Inventory, monitor, and preserve training equipment such as computers and projectors
Maintain and track petty cash and trainee per diem accuracy
Maintain and document Training Center supply inventories
Attend regularly according to company policy
Complete other assigned duties and periodic special projects
Transport students from nearby hotels to the classroom daily and return them in the company vehicle

Requirements

What you’ll need

Proven track record of cash handling and basic administrative experience
Valid driver's license and reliable transportation required
Excellent computer skills required
General office and telephone skills required
High-school diploma or GED required
Experience with Microsoft PowerPoint and other Office applications required
Proficient in Microsoft Office products
Excellent verbal and written communication skills
Excellent classroom organizational skills
Excellent classroom planning and time management skills
Ability to foster a collaborative team culture amongst each training cohort
Goal-oriented, adaptable, proactive, self-starter, and able to work independently
Must be able to perform varied duties with frequent interruptions or distractions and within tight deadlines
Able to bend, stand, stoop, walk, sit for up to 8 hours per day, and occasionally climb stairs
Able to carry or lift objects weighing up to 50 pounds
Must pass post-offer, pre-hire background screening including a multi-state criminal check and DMV records

Benefits

Comp & perks

Free lunch four days a week (Mon-Thurs) while class is in session except during holiday weeks
Paid Time Off and Paid Holidays
401(k) Employer Matching
Medical, Dental, and Vision health benefits
Life Insurance Benefits
Supplemental benefits: Flexible Spending Accounts, Disability, Cancer/Critical Care, Hospitalization, Accident
Paid travel expenses
Company-issued computer and cell phone
Recognition of hard work and exemplary performance
Potential for upward mobility depending on performance and company growth