Executive Assistant, Asana Proficiency

Wing Assistant

. Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings .

Posted 11/3/2026full-timeRemote • PhilippinesMid-LevelSenior💰 ₱75,000 - ₱80,000 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex schedules and coordinating communications for senior leaders, with a strong emphasis on organizational and time management skills. Proficient in utilizing tools like Asana, Google Calendar, and Slack to facilitate effective collaboration and support across multiple time zones.

Highest-signal resume keywords

Proficiency In AsanaExperience With GCalExcellent English Communication SkillsSolid Organizational SkillsExperience As An Executive Assistant

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

SchedulingEmail ManagementMeeting CoordinationTravel ArrangementWord-Processing SoftwareSpreadsheet ProficiencyTime ManagementDesktop SharingCloud ServicesVoIP

Soft Skills

Proactive AttitudeDiscretionProfessionalism

Tools & Technologies

AsanaGCalGmailSlackMac Operating SystemMS OfficeUSB Headset With Noise CancellationWorking WebcamInternet Service

Certifications & Qualifications

Bachelor's DegreeCertificate Course

Industry Keywords

Executive AssistantC-Level SupportMulti-Time Zone CoordinationInternal CommunicationsConfidential Information Handling

Tech Stack

Tools & technologies

CloudVoIP

About the role

Key responsibilities & impact

Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings
Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings
Serve as the primary point of contact for internal and external communications on behalf of senior leaders
Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses
Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items
Participate in team and leadership meetings as required to gain context on priorities and critical business activities
Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
Handle confidential information with discretion and professionalism
Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects
Collaborate with other administrative professionals to ensure smooth operations across functional areas

Requirements

What you’ll need

Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack
Experience working on a Mac operating system is required
Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones
Bachelor's degree or any certificate course (required)
Excellent phone, email, and instant messaging communication skills
Excellent English communication skills, both written and verbal (at least B2 level)
Solid organizational & time management skills
Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
Experience with word-processing software and spreadsheets (e.g., MS Office)
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Proactive attitude & willingness to be trained
Able to work on a graveyard shift
USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps cable connection
Backup Internet Service Speed: at least 10 Mbps

Benefits

Comp & perks

Health Insurance (HMO)
Performance Incentives
Job Security and Stability
Paid Training
Inclusive Culture
Upskilling Opportunities
100% Work-From-Home
Exceptionally Supportive Team
Opportunities for Career Growth
Fun Work Environment
Holiday & Overtime Pay
Affiliate Marketing Program referral payment of up to $30 if a referral is hired