Executive Virtual Assistant – Administrative Operations, Dental Practice

Winning Assistants LLC

. Coordinate daily administrative and operational activities.

Posted 10/9/2026part-timeRemote • PhilippinesMid-LevelSenior💰 $10,400 - $12,480 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative coordination, calendar management, and scheduling capabilities while effectively managing multiple responsibilities and ensuring task completion. Proficient in problem-solving, critical thinking, and maintaining accurate documentation and reporting.

Highest-signal resume keywords

Administrative CoordinationCalendar ManagementSchedulingCRM ExperienceExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document PreparationReport GenerationKPI TrackingTask MonitoringDigital File Organization

Soft Skills

Strong Organizational SkillsMultitaskingTime ManagementProactive Problem SolvingDetail-Oriented

Tools & Technologies

SalesforceGoogle WorkspaceMicrosoft OfficeSlackWhatsApp

Certifications & Qualifications

NBI ClearanceLocal Police Clearance

Industry Keywords

Operational EfficiencyTeam CoordinationRemote Work SetupMeeting ManagementWorkflow Improvement

Tech Stack

Tools & technologies

VoIP

About the role

Key responsibilities & impact

Coordinate daily administrative and operational activities.
Monitor workflows, team assignments, deadlines, pending tasks, and action items.
Follow up with team members to ensure responsibilities are completed.
Identify operational bottlenecks and help implement practical solutions.
Coordinate with internal teams, vendors, and external partners.
Support improvements in office systems, organization, and efficiency.
Manage executive calendars, appointments, meetings, reminders, emails, calls, texts, and other communications.
Take meeting notes, document objectives and action plans, and track execution.
Provide the practice owner with updates on priorities, progress, and outstanding tasks.
Prepare reports, spreadsheets, presentations, and administrative documents.
Organize digital files, records, and administrative systems.
Coordinate calendars and appointment scheduling.
Monitor scheduling gaps and help keep the practice schedule full.
Send reminders and manage follow-up communications.
Track KPIs, team progress, and operational performance data.
Maintain CRM records, databases, and spreadsheets.
Prepare and update reports for operational decision-making.
Support initiatives to improve office production and reduce unnecessary expenses.
Manage newsletters and follow-up communications.
Recommend workflow improvements and help implement agreed changes.
Take initiative in resolving issues and keeping priorities on track.

Requirements

What you’ll need

Previous experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or Virtual Assistant.
Strong experience in administrative coordination, calendar management, and scheduling.
Ability to manage multiple responsibilities and follow through independently.
Strong organizational, multitasking, and time-management skills.
Excellent written and verbal English communication skills.
Strong problem-solving, critical thinking, and decision-making abilities.
Proactive, resourceful, and comfortable taking initiative.
Ability to coordinate with team members and monitor task completion.
Detail-oriented and accurate in documentation, scheduling, and reporting.
Tech-savvy and comfortable learning new systems and platforms.
Reliable internet connection and dependable remote work setup.
Ability to work Eastern Time hours and accommodate scheduling flexibility based on office demands.
Must speak and write English clearly and professionally.
Must have relevant work experience.
Must provide an NBI Clearance and/or Local Police Clearance before onboarding.
Must attend video meetings with camera on when required.
Reliable laptop or desktop computer.
Stable high-speed internet connection of at least 25 Mbps.
Noise-canceling headset.
Working webcam.
Quiet and professional work environment.
Experience with CRM platforms, including Salesforce, is advantageous.
Familiarity with Slack, WhatsApp, Skype, VoIP systems, Google Workspace, Microsoft Office, and scheduling platforms is advantageous.

Benefits

Comp & perks

Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
HIPAA & Cybersecurity Training + Certification (Provided): Access to internal HIPAA compliance training, cybersecurity modules, and certification to help handle PHI for U.S. healthcare clients.
Top 1% VA Performance Training: Proprietary training on communication, client management, productivity systems, and best practices.
Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
Client-Approved Paid or Unpaid Time Off: Time off may be granted by the client; paid time off is optional and only if offered by the client.
Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support.
Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on performance.
Reliable remote work setup and contractor support resources.