Medical Aesthetics Sales, Marketing Virtual Assistant

Winning Assistants LLC

. Handle inbound and outbound calls using Google Voice to engage prospective and existing clients .

Posted 11/6/2026part-timeRemote • Philippines, El Salvador, Colombia, Argentina, Venezuela, MexicoMid-LevelSenior💰 $5,200 - $6,240 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in lead generation, appointment setting, and sales conversion within the medical aesthetics industry, utilizing tools like Jane App and RepeatMD. Proficient in managing and optimizing Meta Ads campaigns while maintaining HIPAA compliance and fostering strong client relationships.

Highest-signal resume keywords

Lead GenerationMeta Ads Campaign ManagementAppointment SettingClient Relationship BuildingHIPAA Compliance Training

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Outbound CallingSales ConversionLead ConversionCRM SoftwareAppointment SchedulingHealthcare SoftwareEHR SystemsSocial Media EngagementContent SchedulingShort-Form Video Editing

Soft Skills

Excellent Verbal CommunicationAttention to DetailOrganizational SkillsProfessional Phone PresenceAbility to Work Independently

Tools & Technologies

Google VoiceJane AppRepeatMDCanvaCapCut

Certifications & Qualifications

HIPAA Compliance TrainingNBI ClearanceLocal Police Clearance

Industry Keywords

Medical AestheticsCosmetic MedicineBeautyWellnessClient Retention Programs

About the role

Key responsibilities & impact

Handle inbound and outbound calls using Google Voice to engage prospective and existing clients
Respond to inquiries from Instagram, Facebook, TikTok, Meta Ads, website inquiries, and referrals
Follow up with leads through calls, text messages, email, and social media to convert inquiries into booked appointments
Respond to new advertising leads within 5 minutes during scheduled working hours
Discuss aesthetic services, pricing, promotions, and memberships using approved information without providing medical advice
Handle sales objections, build positive client relationships, and encourage appointment bookings
Schedule consultations and appointments using Jane App
Maintain accurate lead records, track appointment conversions, and manage follow-up activities
Manage and optimize existing Facebook and Instagram advertising campaigns
Review campaign performance, audiences, and creatives to identify improvement opportunities
Monitor lead generation, cost per lead, lead quality, and appointment conversions
Adjust campaigns and test new advertising strategies or creatives when needed
Provide regular campaign performance updates and recommendations
Follow up with existing and inactive clients to encourage repeat bookings
Promote treatment packages, memberships, and offers using RepeatMD
Support client retention initiatives
Support social media engagement across Instagram, Facebook, and TikTok
Assist with creating and editing posts, reels, and stories using Canva, CapCut, or similar tools
Use AI-assisted tools to draft captions and support content scheduling
Help maintain a consistent, professional social media presence aligned with the practice's brand
Target a minimum of 10 new clients per month, with an ideal target of 20
Maintain timely and consistent communication with prospective and existing clients

Requirements

What you’ll need

Proven experience in outbound calling, sales, lead generation, appointment setting, and lead conversion
Hands-on experience managing and optimizing Meta Ads campaigns, particularly Facebook and Instagram advertising
Previous experience supporting a medical aesthetics practice, medspa, healthcare clinic, or related healthcare business
Excellent verbal and written English communication skills, with clear and easily understandable spoken English
Confidence handling sales objections, discussing services, and converting inquiries into appointments
Experience using CRM, appointment scheduling, healthcare software, or EHR systems
Familiarity with Instagram, Facebook, and TikTok for client engagement and lead generation
HIPAA compliance training
Strong organizational skills, attention to detail, and ability to work independently
Reliable internet connection, quiet workspace, and professional phone presence
Availability to work the required Pacific Time schedule
Must speak and write English clearly and professionally
Must have relevant work experience
Must be able to provide an NBI Clearance and/or Local Police Clearance before onboarding (mandatory)
Must be available to attend video meetings with camera on when required
Reliable laptop or desktop computer
Stable high-speed internet connection (minimum 25 Mbps)
Noise-canceling headset
Working webcam for virtual meetings
Quiet and professional work environment
Preferred: Experience supporting cosmetic medicine, medical aesthetics, beauty, or wellness businesses
Preferred: Familiarity with aesthetic treatments such as Botox, Dysport, microneedling, plasma treatments, and chemical peels
Preferred: Experience using Jane App, RepeatMD, and Google Voice
Preferred: Demonstrated success converting Meta Ads leads into booked appointments
Preferred: Experience with Canva, CapCut, short-form video editing, and social media content scheduling
Preferred: Experience promoting memberships, treatment packages, and client retention programs
Preferred: Bilingual English–Spanish communication skills

Benefits

Comp & perks

Dedicated HR & Contractor Support Team
Premium VPN Access (Optional)
HIPAA & Cybersecurity Training + Certification (Provided)
Top 1% VA Performance Training
Client-Approved U.S. Holidays
Client-Approved Paid or Unpaid Time Off; paid time off is optional and only if offered by the client
Access to Tools & Resources
Optional Performance-Based Incentives; some clients may offer bonuses, incentives, or increased hours based on performance
Optional contractor perks and client-approved allowances