Medical Virtual Assistant – Podiatry Charting, Referrals

Winning Assistants LLC

. Review transcriptions and clean up clinical notes for physician review .

Posted 9/25/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $10,400 - $12,480 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in clinical documentation, chart preparation, and referral processing, with a strong focus on patient coordination and accuracy in medical records. Proficient in managing administrative tasks and communication within a medical office environment.

Highest-signal resume keywords

Medical Assistant ExperienceChart Review & Clinical DocumentationReferral Processing ExperienceInsurance Eligibility ExperienceOutbound Patient Call Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Clinical DocumentationChart PreparationReferral ProcessingFax ManagementInsurance Eligibility ChecksPatient CoordinationMedical TerminologyAttention to DetailEMR/EHR ExperiencePodiatry Experience

Soft Skills

OrganizationReliabilityProfessional CommunicationAbility to Work IndependentlyRetention Mindset

Tools & Technologies

AdvancedMDVonageNoise-Canceling HeadsetWebcamHigh-Speed Internet

Certifications & Qualifications

NBI ClearanceLocal Police Clearance

Industry Keywords

Medical Office WorkflowsPatient Record AccuracyClinical Administrative ExperienceSurgical ExperienceOrthopedic Experience

Tech Stack

Tools & technologies

Ray

About the role

Key responsibilities & impact

Review transcriptions and clean up clinical notes for physician review
Finalize charts and prepare them for physician signature
Populate patient charts with referral details, test results, orders, and supporting documentation
Ensure chart sections are accurate, complete, and organized
Send orders after physician notes are completed, as needed
Process incoming referrals and update patient charts
Call referral patients to help schedule appointments
Track referral status and document patient information accurately
Coordinate scheduling updates based on referral needs and practice workflows
Review, sort, identify, and route incoming faxes
Track outstanding fax-related items and follow up
Make appointment confirmation calls and remind patients of appointment expectations
Inform patients about no-show fees and outstanding balances when applicable
Ask about insurance concerns and remind patients to bring insurance cards
Contact patients about ordered tests such as MRIs or EMGs and obtain testing details/results locations
Ask new foot-pain patients where they prefer imaging so X-ray orders can be sent ahead
Complete insurance eligibility checks and document concerns
Support outbound calls and administrative follow-up
Assist with additional clinical and administrative duties as the role expands

Requirements

What you’ll need

Medical Assistant or Clinical Administrative Experience required
Experience supporting clinical documentation, chart preparation, referrals, patient coordination, or medical office workflows
Chart Review & Clinical Documentation Experience required
Referral Processing Experience required
Fax Management Experience required
Outbound Patient Call Experience required
Insurance Eligibility Experience required
Podiatry experience highly preferred
Orthopedic, surgical, or specialty medical experience preferred
AdvancedMD experience preferred but not required; strong EMR/EHR experience may be considered
Vonage or similar phone-system experience is preferred but not required
Strong understanding of medical charting, clinical documentation, and patient record accuracy
Strong attention to detail and ability to identify missing or incomplete information
Professional and confident outbound patient-call skills
Organization, reliability, and ability to manage referrals, faxes, charts, and follow-up tasks
Ability to learn medical terminology and practice-specific workflows quickly
Ability to work across clinical and administrative responsibilities
Ability to work independently with minimal supervision
Strong retention mindset and interest in a long-term role
Must speak and write English clearly and professionally
Must have relevant work experience
Must provide an NBI Clearance and/or Local Police Clearance before onboarding
Must be available for video meetings with camera on when required
Reliable laptop or desktop computer
Stable high-speed internet connection of at least 25 Mbps
Noise-canceling headset
Working webcam
Quiet and professional work environment

Benefits

Comp & perks

Dedicated HR & Contractor Support Team
Premium VPN Access (Optional)
HIPAA & Cybersecurity Training + Certification (Provided)
Top 1% VA Performance Training
Client-Approved U.S. Holidays
Client-Approved Paid or Unpaid Time Off (paid time off is optional and only if offered by the client)
Access to Tools & Resources, including templates, workflow guides, productivity tools, and client-specific SOP support
Optional Performance-Based Incentives, bonuses, or increased hours based on performance