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About the role
Key responsibilities & impact- Coordinate proposal development and Request For Proposal (RFP) activities.
- Collaborate with key stakeholders as a member of the Pursuit Team.
- Research and write standard and customized proposals.
- Draft pursuit documents.
- Create and maintain baseline content for future pursuit documents using proposal automation software.
- Support and ensure accuracy of lead generation information in CRM as it relates to the pursuit process and individual proposals.
- Provide strategic insight into win themes and brand consistency throughout the proposal process.
- Project-manage assigned proposals and coordinate and execute proposal content development from subject matter experts.
- Create proposal presentations mirroring proposal win themes for opportunities requiring additional management buy-in.
- Maintain compliance with proposal document deadlines and requirements.
- Adhere to Pursuit Team procedures and standards.
- Participate in continuous improvement of the pursuit process, content creation and best practices.
- Ensure quality and consistency of the Firm's branding in proposal materials.
- Serve as liaison between pursuit teams, Creative Services, Firm Admin, niche coordinators and other support functions.
- Organize complex information into tables, graphics, callouts and other reader-friendly formats.
- Utilize AI-assisted drafting while validating accuracy, protecting confidential information and maintaining the Firm's voice.
- Assist with capturing lead details in CRM for pipeline management.
Requirements
What you’ll need- Bachelor's degree in English, Communications, Marketing, Business Administration, or related fields.
- 2-4 years of experience in proposal writing, pursuit support, marketing communications, business development or a related professional services role.
- Familiarity with APMP, Shipley or other proposal development best practices is a plus.
- Experience in marketing, proposal writing or a related field preferred.
- Experience with not-for-profit, education, healthcare, government, social services or other mission-driven organizations is highly preferred.
- Strong proficiency or familiarity with the Microsoft Office suite, specifically Word, Copilot and Cowork.
- Professional services firm background, proposal automation and content development tool familiarity (QorusDocs, Loopio, Responsive, Jasper, for example) and CRM experience preferred.
- Strategic thinker with excellent writing, organizational and analytic skills, and strong attention to detail.
- Exceptional communication skills and emotional intelligence with a demonstrated ability to work in a self-directed manner under deadlines in a dynamic work environment.
- Ability to manage and prioritize multiple ongoing projects in a rapidly growing, fast-paced, interactive, results-based team environment.
Benefits
Comp & perks- Competitive benefits package
- Bonus program for eligible roles based on individual and firm performance