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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and time management skills while providing comprehensive administrative support to project teams. Proficient in Microsoft Office applications and experienced in managing project documentation and stakeholder communication within engineering and construction environments.
Highest-signal resume keywords
Project Administration ExperienceMicrosoft Office ProficiencyDocument Management SystemsMeeting Coordination SkillsStakeholder Communication
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project AdministrationDocument ManagementReport CompilationMeeting CoordinationTravel Arrangement ManagementProject TrackingQuality Standards ComplianceAction Register MaintenanceOnboarding SupportLogistics Coordination
Soft Skills
Organizational SkillsTime ManagementVerbal CommunicationWritten CommunicationAttention to Detail
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsCollaboration Platforms
Certifications & Qualifications
Certificate in Business AdministrationDiploma in Office AdministrationDegree in Project Administration
Industry Keywords
Engineering ProjectsConstruction ProjectsEnergy SectorInfrastructure ProjectsOil & Gas SectorMining SectorEPCMFEED
About the role
Key responsibilities & impact- Provide comprehensive secretarial and administrative support to project management and project teams
- Coordinate project meetings, workshops, and reviews, including agendas, meeting packs, and minutes
- Manage project correspondence, documentation, and records in accordance with company procedures
- Assist with document distribution, filing, and maintaining project tracking registers
- Coordinate travel arrangements, accommodation bookings, and logistics for project personnel where required
- Support project reporting through compilation and formatting of reports, presentations, and project deliverables
- Liaise with internal and external stakeholders to facilitate communication and information flow
- Maintain action registers and follow up on outstanding actions
- Assist with onboarding and mobilization activities for project personnel
- Support compliance with Wood's management systems, quality standards, and project procedures
- Maintain confidentiality of sensitive project, commercial, and personnel information
- Report to the Project Manager or Project Services Lead
Requirements
What you’ll need- Available to Malaysian citizens or permanent residents
- Certificate, Diploma, or Degree qualification in Business Administration, Office Administration, Project Administration, or a related discipline
- Demonstrated experience in a Project Secretary, Project Administrator, Executive Assistant, or similar administrative support role
- Previous experience supporting engineering, construction, energy, or infrastructure projects highly regarded
- Strong organizational and time management skills, with ability to manage multiple priorities and deadlines
- Excellent verbal and written communication skills
- High proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams
- Experience using document management systems and collaboration platforms advantageous
- Strong attention to detail and commitment to accuracy
- Professional approach and ability to build positive working relationships across all organizational levels
- Ability to work independently while contributing effectively within a team environment
- Proactive, customer-focused mindset with commitment to continuous improvement
- Experience supporting major engineering, EPCM, FEED, or construction projects will set candidates apart
- Exposure to multidisciplinary project environments within Oil & Gas, Energy, Mining, or Industrial sectors will set candidates apart
- Strong meeting coordination and document management capabilities
- Ability to thrive in a fast-paced environment while maintaining high standards of quality and professionalism
Benefits
Comp & perks- Competitive salary and benefits package aligned with market conditions
- Flexible working arrangements balancing business, team, and individual needs
- Ongoing learning and professional development opportunities
- Employee Assistance Programme (EAP) supporting health and wellbeing
- Opportunity to work with industry-leading professionals in a global organization
- Meaningful and challenging projects delivered for leading clients across the energy and industrial sectors
- Commitment to Diversity, Equity and Inclusion
- Collaborative culture focused on safety, integrity, and excellence
- 12-month fixed-term contract