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Proposal Coordinator
World Shipping Council. Independently manage and coordinate small to mid-size proposals from initiation through submission .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing and coordinating proposals, ensuring compliance with requirements, and leading cross-functional teams. Proficient in proposal development processes, project management, and effective communication.
Highest-signal resume keywords
Proposal Development ProcessesProject ManagementCross-Functional Team CoordinationMicrosoft Office ProficiencyAdobe InDesign Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Proposal WritingEditingCompliance ManagementContent EvaluationRisk IdentificationSolution ImplementationProposal SchedulingDocument Management
Soft Skills
Organizational SkillsAbility to Work Under PressureAdaptabilityMentoring
Industry Keywords
Business DevelopmentMarketingCommunicationsProposal StrategyContinuous Improvement
About the role
Key responsibilities & impact- Independently manage and coordinate small to mid-size proposals from initiation through submission
- Support larger proposal pursuits
- Develop proposal schedules, outlines, and compliance matrices
- Track contributor progress and ensure deadlines are met
- Coordinate with technical staff to gather and refine proposal content
- Review content for responsiveness, clarity, compliance, and alignment with requirements
- Identify compliance gaps and drive resolution
- Oversee internal reviews, version control, and comment incorporation
- Coordinate proposal production and submission logistics
- Support training and mentoring of Proposal Coordinator I staff
- Support capture efforts and proposal strategy discussions
- Contribute to proposal templates and standard processes
- Assist with training and onboarding junior staff
- Participate in lessons learned and continuous improvement efforts
- Maintain regular and punctual attendance
- Support and participate in Wright’s and Eocene Environmental Group’s safety and employee ownership culture
- Comply with applicable federal, state, and local laws, rules, regulations, policies, and procedures
Requirements
What you’ll need- Bachelor’s degree in business, communications, marketing, or related field (or equivalent experience)
- Minimum 3–5 years of relevant experience in writing, editing, proposals, marketing, sales, business development, or communications
- Strong project management and organizational skills
- Ability to manage multiple proposals simultaneously
- Working knowledge of proposal development processes and compliance requirements
- Experience coordinating cross-functional teams
- Ability to identify risks, gaps, and coordination challenges and implement solutions independently
- Advanced proficiency in evaluating, refining, and strengthening written content
- Advanced proficiency in Microsoft Office and document management
- Intermediate-level proficiency in Adobe InDesign
- English language proficiency: read, write, and speak
- Ability to maintain regular and punctual attendance
- Ability to comply with applicable laws, regulations, and company policies
- Ability to perform required physical activities, including sitting, walking, standing, talking, and hearing
- Ability to work effectively under pressure and adapt to changing priorities
- Occasional travel availability up to 5%
Benefits
Comp & perks- Remote work
- Occasional travel up to 5%
- Equal employment opportunity and anti-discrimination protections