Associate Specialist, GP Field Program Operations

World Wildlife Fund

. Assist with administration of outgoing programmatic and operational agreements for the Great Plains and Native Nations Conservation programs .

Posted 9/18/2026full-timeRemote • Montana • ParaguayJuniorMid-Level💰 $59,900 - $74,900 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and analytical capabilities in managing programmatic agreements, financial tracking, and compliance monitoring. Proficient in utilizing tools like SmartSimple, Workday, and AirTable to support administrative operations and ensure adherence to accounting principles.

Highest-signal resume keywords

Bachelor's DegreeFASB AccountingAgreement AdministrationWorkday ExperienceCustomer Service Orientation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Basic Accounting PrinciplesAgreement IssuanceProject Deliverable TrackingBudget DevelopmentCompliance MonitoringFinancial ReconciliationData AnalysisDocument DraftingScope of Work DevelopmentReporting Requirements Monitoring

Soft Skills

Highly OrganizedDetail-OrientedExcellent CommunicationInterpersonal SkillsProblem-Solving Ability

Tools & Technologies

SmartSimpleWorkdayAirTableSharePointExcelWordPowerPoint

Industry Keywords

U.S. Government-Funded ProjectsNative NationsRural CommunitiesProgrammatic AgreementsOperational Agreements

About the role

Key responsibilities & impact

Assist with administration of outgoing programmatic and operational agreements for the Great Plains and Native Nations Conservation programs
Support Financial Leads and Program staff throughout the agreement process
Coordinate agreement issuance, project deliverable tracking, recipient payments, Workday journal entries, and agreement closeout
Maintain accurate financial, contractual, and administrative information in SmartSimple, Workday, SharePoint, and AirTable
Support pre-agreement preparation by collecting and reviewing recipient and tax documents
Set up and update partner records in SmartSimple and troubleshoot system integration issues
Assist with Scope of Work and Budget development and agreement-system use
Draft agreements and include applicable Prime Donor provisions
Prepare paperwork, route agreements for internal review, secure signatures, and distribute documents
Process and track outgoing agreement payments, reconcile receipts and expense reports, and monitor advances
Support compliance monitoring, issue deliverable reminders, and process Workday journal entries
Close out agreements according to WWF policies and procedures
Maintain agreement information and files across multiple systems
Monitor reporting requirements and project deadlines and route reports for review
Ensure agreement-lifecycle accounting adheres to FASB guidelines
Provide weekly status updates to the Operations team
Support day-to-day administrative operations and special projects
Coordinate communication and resolution of issues across departments and with external partners
Track and analyze Great Plains fleet vehicle data and troubleshoot inconsistencies
Perform other assigned duties

Requirements

What you’ll need

A Bachelor’s degree and minimum of two years of experience, or minimum four years of relevant experience
Working understanding of basic accounting principles, including FASB accounting
Familiarity with U.S. Government-funded projects is highly desirable
Experience working with Native Nations and/or rural communities is a plus
Highly organized, detail-oriented, with strong quantitative and analytical skills
Ability to prioritize effectively and produce high-quality work under time constraints
Excellent communication and interpersonal skills
Customer service orientation, collaboration, and problem-solving ability
Ability to work independently and collaboratively in a matrixed team environment
Demonstrated ability to use Word, Excel, PowerPoint, AirTable, Workday, and SmartSimple
Must be legally authorized to work in the U.S.
Must complete employment eligibility verification upon hire
Commitment to inclusion and alignment with WWF’s core values

Benefits

Comp & perks

Employees can work remotely
Paid relocation: None
Equal employment opportunities
No employment visa sponsorship required/available