Assistant Manager, Administration

Woven by Toyota

. Oversee day-to-day facilities and administrative operations for Woven City Management offices .

Posted 11/9/2026full-timeTokyo • JapanMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in facility management and administrative operations, with a strong focus on vendor management and workplace improvement. Proficient in managing operational budgets and fostering positive relationships with stakeholders.

Highest-signal resume keywords

Facility ManagementVendor ManagementOperational Budget ControlNative-Level Japanese ProficiencyEvent Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Facility ManagementVendor ManagementOperational Budget ControlEvent CoordinationAdministrative Operations

Soft Skills

CommunicationNegotiationProblem SolvingMultitaskingRelationship Building

Industry Keywords

Office ServicesGeneral Affairs OperationsWorkplace ImprovementLogistics PlanningOperational Efficiency

About the role

Key responsibilities & impact

Oversee day-to-day facilities and administrative operations for Woven City Management offices
Plan future facility needs based on company growth and operational requirements
Develop administrative operations and maintain guidelines and related documents
Plan, coordinate, and execute internal staff events, including venue, catering, and scheduling logistics
Monitor and control the operational budget
Build and maintain positive relationships with WCM employees, contractors, and suppliers
Travel as required by business needs
Improve the workplace environment and promote efficiency and standardization of daily operations
Report to the manager of the Administration team

Requirements

What you’ll need

5⁺ years of experience in facility management, office services, administration, or office manager is required
3+ years of vendor management experience, preferably related to office or general affairs operations
Ability to manage multiple tasks and be comfortable with ambiguity situations
Ability to improve and maintain the workplace by communicating and negotiating with employees
Experience proactively addressing and resolving complex challenges while finding opportunities for improvement
Native-level Japanese proficiency
Conversational-level English proficiency

Benefits

Comp & perks

Competitive Salary - Based on experience
Flexible working time
Paid Holiday - 20 days per year (prorated)
Sick Leave - 6 days per year (prorated)
Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance
Housing Allowance
Retirement Benefits
Rental Cars Support
In-house Training Program (software study/language study)
Equal opportunity employer and diversity commitment