Administrative Assistant – Virtual Care

WVU Medicine

. Perform a wide range of administrative duties and coordinate complex office procedures supporting departments and leadership .

Posted 11/5/2026full-timeMorgantown • West Virginia • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative capabilities, including budget reconciliation, correspondence management, and scheduling. Proficient in Microsoft Office products and adept at maintaining office procedures and supporting departmental operations.

Highest-signal resume keywords

Budget ReconciliationMicrosoft Office ProficiencyAdministrative SupportScheduling MeetingsPayroll Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Typing Speed 35 WPMBudget AnalysisInvoice ProcessingExpense ReportingOffice Procedures

Soft Skills

CommunicationOrganizational SkillsInterpersonal Skills

Tools & Technologies

Microsoft ExcelWebex

Industry Keywords

Administrative DutiesOffice Supply InventoryDepartment CorrespondenceTravel Arrangements

About the role

Key responsibilities & impact

Perform a wide range of administrative duties and coordinate complex office procedures supporting departments and leadership
Assist with department correspondence and ongoing communications
Reconcile monthly budgets and analysis reports; update cost center budget tallies; process invoices, purchase orders, requisitions, expense forms, and credit card statements
Update policies, procedures, and departmental information annually
Support employees with forms and information updates
Screen and refer incoming phone calls and department visitors
Maintain office supply inventory
Schedule conference rooms, staff and committee meetings, conference calls, and Webex needs
Prepare agendas, minutes, calendars, and appointment schedules
Function as the department payroll representative and coordinate payroll and leave reports
Schedule travel arrangements

Requirements

What you’ll need

High school diploma or equivalent
Two years of additional training or related experience OR one year of secretarial training may substitute for experience
Ability to type at least 35 wpm
Understanding of Microsoft Office products, Excel, and other systems
Ability to lift, push, or pull 10–15 pounds
Ability to sit for long periods of time
Standard office environment

Benefits

Comp & perks

Full-time schedule of 40 hours per week
Equal opportunity employment
Reasonable accommodations for individuals with disabilities