Centralized Scheduling Specialist

WVU Medicine

. Provide administrative support for requests for time off .

Posted 10/20/2026full-timeRemote • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing provider scheduling and patient appointments within a healthcare setting, ensuring efficient communication and adherence to departmental protocols. Proficient in maintaining scheduling data and optimizing clinic operations to enhance patient care.

Highest-signal resume keywords

Provider Scheduling ManagementPatient Appointment CoordinationHealthcare Administration ExperienceDatabase ManagementCommunication Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Scheduling Data EntryTemplate BuildingSchedule OptimizationPolicy ImplementationAppointment Rescheduling

Soft Skills

Interpersonal CommunicationOrganizational SkillsProblem-Solving

Tools & Technologies

Electronic Medical Record (EMR) Systems

Industry Keywords

Healthcare SettingHigh Volume EnvironmentAcademic EnvironmentPatient AccessRegistration Specialists

About the role

Key responsibilities & impact

Provide administrative support for requests for time off
Coordinate provider scheduling within the EMR, including faculty, residents, and mid-levels
Communicate with the Coordinator of Patient Access and Registration Specialists
Schedule and reschedule patient visits based on system changes
Build templates for newly hired providers
Make changes to existing provider templates
Implement daily schedule changes based on written policy and provider requests
Manage patient appointments affected by provider schedule changes, including bumping patients
Call patients to reschedule bumped appointments
Enter and maintain current provider scheduling data in the database
Review, verify, and manage schedules according to departmental specifications
Notify appropriate personnel of scheduling changes caused by patient cancellations
Recommend alternatives to optimize visit or procedure efficiency
Keep clinic schedules up to date
Communicate schedule changes to staff so patients are notified
Monitor holidays and call-offs for medical staff and adjust schedules with leadership approval
Maintain current clinic scheduling protocols and communicate necessary changes

Requirements

What you’ll need

High school diploma or equivalent
Two (2) years of experience in a health care setting
Extended periods of sitting at a computer terminal
Must possess mobility to move throughout department as well as off-site locations
Bachelor’s degree in Business or Health Care Administration or related field (preferred)
Two years of experience in a health care setting in a high volume, academic environment (preferred)